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Personal Assistant

Eingestellt von Claremont Consulting Ltd

Gesuchte Skills: Pmo

Projektbeschreibung

Personal Assistant required for a fantastic 12 month contract based in High Wycombe working within a fast paced working environment.

You will have the capacity to work under pressure whilst maintaining the highest levels of professionalism, dealing with work of a strictly confidential nature on a daily basis. You must be a team player with a flexible attitude.

Your daily responsibilities will include the following:
-Running a highly professional office.
-Diary management for the senior team, including scheduling & coordinating internal and external meetings and conference calls across time zones.
-Management and preparation of meeting materials, taking minutes where necessary.
-Setting up and organising Global Conference and Video Conference meetings.
-Assisting with organisation of key internal events and meetings.
-Active member of the regional committee, organising staff events, activities, leading the communications.
-Preparation of international travel arrangements including flights, accommodation, foreign exchange, visa applications and detailed itineraries, as well as co-ordinating approvals with the Business Manager.
-Expenses reimbursement for the management team.
-Running of general reports such as Hri on a regular basis to keep Global and Regional DL's up to date and assist in the regional work where needed.
-Assisting the team PMO in administrative tasks
-Review of invoices for accuracy.
-Uploading contracts to the S2C system and sending to central repository.
-Managing the occupancy of the floor in Golden Lane.
-Zone Co-ordinator duties including attending regular zone Co-ordinator meetings, office and desk moves, BCM management, facilities management, and keeping the management team updated with any issues.
-New joiner co-ordination, including the allocations of new desks, ordering new equipment, assisting with GPN creation, booking inductions etc.
-TES administration for Security IT
-General administration including filing, typing correspondence, archiving, ordering stationery, etc.
-Specific items of project work on an ad-hoc basis.

Required Skills:
*Highly professional, articulate and calm under pressure.
*Excellent inter-personal and communication skills, both written and oral.
*Excellent planning and organisation skills, able to multi-task with ease.
*Proactive, able to work on own initiative and prioritise own workload.
*Attention to detail.
*Team player with very flexible approach.
*Strong MS Office user.

Successful candidates will be contacted immediately

Projektdetails

  • Vertragsart:

    Contract

  • Berufserfahrung:

    Keine Angabe

Geforderte Qualifikationen

  • Kategorie:

    Ingenieurwesen/Technik

  • Skills:

    pmo

Claremont Consulting Ltd