Personal Assistant

My client a leading energy provider in the UK currently has an urgent requirement for Personal Assistant. The Personal Assistant shall be required to provide support to a Finance Director and four other senior managers within the project.

This person should come with proven experience in providing support to senior managers up to director level. You should be able to demonstrate excellent administrative and organisational skills, including proven previous experience in diary management, minute taking at meetings and other core PA duties.

Responsibilities:

- Provide a professional, accurate and reliable PA and administration support service to the Finance Director - along with administrative assistance to the extended Directorate in agreement with the Finance Director.
- Complex diary management and organisation
- Communicate decisions and message from the Finance Directorate, resolving or escalating enquiries.
- Take an active role in prioritising and preparing materials for the Finance Director to ensure their work is planned effectively with the necessary materials available.
- Obtain/disseminate information to/from senior management and external representatives.
- Receive and screen correspondence, calls and visitors, in accordance with the Director's priorities.
- Provide diary and itinerary management, preparation of meeting packs
- Updating and ensuring all contact lists are current
- Ensure accurate and efficient document management and classification in line with NNB procedure.
- Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio.
- Maintain data/records so that information is readily available and easily accessible
- Provide/organise office services such as reprographics, binding, etc

This is an urgent require so if this is of interest please apply with an up to date CV for further details.

Capita Resourcing welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.

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