Payroll Administrator

We have an excellent opportunity for an experienced payroll administrator to join our team in Glasgow on a temporary contract. 

The Payroll Team is responsible for the processing and booking of compensation related expenses for all UK employees and for employees in certain other EMEA locations. Due to the nature of the firm's compensation arrangements, the group is involved in processing and accounting for a range of complex compensation arrangements. The team works closely with its counterparts in other global locations, in particular in New York and Europe, and with other departments in Morgan Stanley including Human Resources, IT and across the finance division.

PAYROLL ADMINISTRATION TEAM:
The Payroll Administration team consists of approximately 10 people with its core function being to manage the processing and compliance of the payroll for all UK employees and for certain payrolls in EMEA. This entails the processing of all monthly net salary and bonus payments to approximately 8,000 employees plus the payment of associated taxes and contributions to benefit plans related to these employees. This currently achieved through a combination of both hosted and outsourced vendor arrangements across 11 countries within EMEA.

The successful candidate should be able to demonstrate experience and knowledge gained within a busy and professional payroll department. You are expected to be able to work efficiently and effectively at all times whilst providing an exemplary level of service to all levels of employees. A flexible approach and an ability to manage your own time and duties will be required to be part of this team.

KEY ACCOUNTABILITIES OF THE ROLE

Processing responsibility for around 1600 employees for a defined business unit(s) included on the UK payroll via Midland HR (iTrent) - 1 monthly payroll and up to 4 supplementary payrolls may be included in a monthly cycle.
Build and manage relationship with HR. This role acts as a dedicated payroll contact for the business units HR coverage and employees with a requirement to provide a high level of technical/practical advice on Payroll administration matters to ensure statutory and firm compliance.
Input and checking of all aspects of UK Payroll processing
Starters, Leavers and completion of all appropriate tax forms
Variable data - eg. bonus, advances, overtime, etc
Knowledge and application of statutory and firm rules in relation to: SSP, SMP, SAP, SPP, redundancy payments and may other aspects of payroll processing
Review and checking of other administrator's work to ensure accuracy and provide absence cover for their business unit.
Dealing with employee related queries through a web based query tool within the given SLA agreements.
Day to day liaison with clients - HR, employees, HMRC, Vendors- Season tickets, Dental plan, Childcare Vouchers etc.
Assist payroll team with monthly payroll element reconciliation and control reporting
Arrange 3rd party monthly payroll payments ie court orders and Payroll Giving
Quarterly archiving of aged payroll documents
Print, save and distributed daily HR/Payroll interface reports on a rota basis
Distribution of departmental post
Ability to manually calculate PAYE and NI calculations when required
Completion of periodic National Statistics forms
Payroll uploads of HR data to iTrent
FBI control of payroll input and output
Overpayments process compliance
Continually updating all process documentation to ensure all are up to date and available to test under our strict SOX control processes.
Maintaining a detailed understanding of current payroll legislation, with a proactive approach to apply daily in your work.
Escalate and document all issues to ensure senior management awareness and track resolution success.
Involvement in testing system updates where applicable

ROLE SPECIFIC COMPETENCIES AND KEY RESPONSIBILITIES:

Guardianship:
Consistently maintains a high level of franchise protection
Confidence to push back' when required
A high level of stakeholder management and update is required

Client skills:
Ability to form strong business partners across the firm, particularly HR

Technical and Job skills:
CIPP qualified an advantage
Proven track record in a professional organization
Experience in all aspects of UK payroll processing
Ability to set and work towards personal goals
Ability to analyse and improve processes
Good knowledge of employment law and PAYE legislation
MidlandHR iTrent experience an advantage
Good team player with ability to work on own initiative and manage large volumes of work
Excel knowledge essential