PA to CEO

PA/Executive Assistant to the CEO required for leading Investment Bank

You will be responsible for providing a professional, efficient secretarial service to this individual and will be based in Chester, working alongside one other Executive Secretary. The role will have significant interaction with other Business Support Manager's and Executive Secretaries in co-ordinating management routines and business updates.

PRIMARY DUTIES AND RESPONSIBILITIES
* Provide a professional and efficient secretarial/PA service to the CEO (eg arrange meetings, travel, organise diaries, etc.)
* Present a professional image to senior people and their assistants - internally and externally
* Liaise with Executive's direct reports and their teams
* Produce and consolidate weekly and monthly reports
* Communicate effectively with people on all levels, dealing with calls and enquiries as appropriate
* Handle arrangements for visiting VIPs
* Pro-actively create documents (Word, Powerpoint, Excel, Visio, etc) for forthcoming meetings
* Ensures preparation and delivery of briefing papers for all relevant meetings
* Manage HR processes related to the division
* Calendarise external committee meetings, prepare papers and arrange briefings
* Receive and route all Customer and press/media enquiries
* Liaise with US for executive information
* Maintain an efficient information retrieval system, including "follow up"/bring forward
* Assist the relevant parties in the preparation of Europe Board book, and handle arrangements for all Board meetings
* Miscellaneous chief executive secretarial duties
* Preparation of agendas for off-sites, staff meetings etc

ATTRIBUTES Required:
* Previous experience/background as a Senior Executive assistant
* Computer literacy ie Word for Windows, Excel, PowerPoint and strong keyboard skills
* Ability to build relationships with Senior Management both internal and external stakeholders
* Excellent communication skills and both written and verbally
* Flexible and adaptable approach
* Independent and pro-active attitude
* Excellent attention to detail
* Ability to think outside the box
* Logical mindset with strong organisational skills - Plan ahead/forward thinker
* Previous experience and confidence when dealing with VIPs
* Ability to efficiently work under pressure and prioritise work loads
* Ability to operate in an extremely confidential environment
* Capable to work on own initiative and make decisions
* Ability to work as part of a team
* Smart, professional appearance

Hours
* Full Time only - Core hours Monday to Friday 09:00 to 17:00.
* A flexible approach -stay late/start early when workload permits