PA/Secretary - Utilities

My client is currently looking to recruit an accomplished PA/Secretary for a 6 month contract initially, Warwick based.

You will have the opportunity to work for a market leader and one of the UK's most recognised and established brands within the utilities domain.

Role:
To provide comprehensive secretarial and administrative duties.

Key Accountabilities/Activities:
* Receive incoming mail (by post or electronically by email), identify priority items, acknowledge correspondence, answer routine queries raised and re-route correspondence to appropriate team.
* Compose, type and send out routine correspondence without approval, or prepare more complex correspondence for approval
* Setting up meetings and associated diary management
* Attend management meetings and take full and comprehensive minutes
* Booking travel arrangements, internal/external events and conferences
* Establish and maintain appropriate records/correspondence, reminder and filing systems
* Manage, with discretion, sensitive information and highly confidential documents

Key Skills/Experience:
* Expert knowledge of Microsoft Office and appropriate programmes
* Excellent administrative and organisational skills - able to organise own and others time effectively.
* Strong communication skills - able to organise, manage and disseminate critical information.
* Ability to work flexibly and meet the varying requirements of the Executive team.
* Ability to take full and comprehensive Minutes of meetings and administer meeting arrangements.
* Production of a variety of accurate and appropriate written communication including letters, emails and reports.
* Book travel arrangements and internal/external events, conferences, etc.
* Handle sensitive and confidential information with discretion.
* Good standard of education.
* Highly literate, numerate and articulate.
* Relevant secretarial or administrative qualifications(s) preferred

hy-phen Limited is acting as an Employment Business in relation to this vacancy.