PA - Personal Assistant - 6 Months - £180 Per Day

PA SUPPORT TO DIRECTORS - MIDDLESEX - £180 PER DAY (6 MONTHS)

An excellent opportunity has arisen with a global brand within the financial markets for an Executive Personal Assistant (PA) for a 6 months engagement.

- Deal appropriately with all incoming and outgoing communications, providing a screening service where necessary.
- Arrange meetings, conference calls and other events, including negotiating terms, booking of equipment, facilities, catering and invitations within a specified budget.
- Maintain diaries as appropriate, including the organisation of appointments and related communications.
- Organise travel itineraries and bookings for events to be attended by the Directors.
- Conduct research into specific issues and provide written summaries.
- Provide relevant information and advice to external and internal customers as required.
- Prepare draft replies to documents, which may be of a highly confidential and sensitive nature.
- Co-ordinate meeting arrangements and schedules involving large professional teams.
- Co-ordinate the production of Board papers and other meeting papers as required.

FINANCIAL SUPPORT

- Produce and up-date simple Excel spreadsheets, including financial projections, and prepare statistical analysis and management information reports.
- Process expenses and manage time clocks on individual projects.
- Ensure mileage claims and monthly expenses are charged to relevant clients.
- Administer the ordering, receipt and payment processes for goods and services in accordance with agreed procedures.
- Ensure all relevant information is collated and passed to the accountants
- Manage the phone systems, monitoring bills and costs on a regular basis.
- Ability to record and write accurate, concise minutes of meetings.

SKILLS

- Must be proficient in MS Office including Excel, PowerPoint and Word.
- Able to interact with a wide range of employees at all levels in order to get things done
- Capacity to juggle conflicting priorities and demands
- Demonstrable problem solving skills
- Skill to maintain absolute confidentiality
- Flexible can do' attitude whilst possessing sufficient strength of character to say no' where necessary with sufficient sensitivity to avoid upsetting others
- Able to act as a guardian of standards and the final safety net - nothing gets missed
- Able to maintain absolute confidentiality.
- Ordered and precise
- An eye for detail
- Well-presented and professional
- Good communicator
- Calm and relaxed
- Able to work with a reasonable degree of autonomy