Dieses Jobangebot ist archiviert und steht nicht mehr zur Verfügung.
Vakante Jobangebote finden Sie unter Projekte.

PA

Eingestellt von Sopra Steria Recruitment Limited

Gesuchte Skills: Support, Client

Projektbeschreibung

Contract PA required for a 3 month contract to manage and ensure the effective operation of the Health & Safety Director's office to support the achievement of directorate objectives, effective management of the Director's diary and correspondence and undertake specific task or projects as required. Provide efficient and effective and administrative support services to the team.

Principal Accountabilities
o Manage and maintain an effective administration and secretarial support service to the Director including management of diary and email
o Take minutes of meetings as required
o Draft correspondence, eg letters, memos, emails
o Arrange inter-departmental and external meetings
o Co-ordinate departmental events
o Prioritise, handle and sort incoming mail including emails, faxes etc and where necessary, respond on behalf of the Directorate
o Ensure company filing standards are maintained within their area of remit
o Maintain effective working relationships with internal and external stakeholders
o Maintain departmental filing system
o Monitor the department budget and provide monthly updates to the Director as required.
o Oversee the PPE purchasing process and ensure effective control and awareness of spend
o Be responsible for weekly absence return for the department
o Check and verify all staff expense claims and contractor timesheets before authorisation by line manager
o Utilise technology to reduce the need for paper storage and adapt environmentally friendly "green" office practices
o Take reasonable care of own health and safety and of those that may be affected by your actions
o Co-operate with the client in all matters relating to health and safety including following safe working procedures at all times and taking responsibility for own actions
o Contribute to the physical security of the environment and take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction and never knowingly put information or information systems at unnecessary risk

Nature of Work
o General secretarial and executive support duties including extensive diary management
o Typing/sending/receiving of memorandum, letters, faxes and emails
o Dealing with confidential and sensitive information
o Organisation and co-ordination of team events
o Maintain departmental filing systems
o Minute taking
o Data and information management

If you are interested in this position then please send through your CV ASAP. If you do not hear from us within 3 working days, then please take this as your application not being progressed this time round, however we will keep your CV on file if we get anything suitable in future. Unfortunately, due to the high volume of responses we are unable to respond to all applications.

Sopra Steria Recruitment Limited acts as both an employment business and as an employment agency.

Projektdetails

  • Vertragsart:

    Contract

  • Berufserfahrung:

    Keine Angabe

Geforderte Qualifikationen

Sopra Steria Recruitment Limited