Office Manager - Experience in a Recruitment Company Back Office

OFFICE MANAGER - EXPERIENCE IN RECRUITMENT COMPANY BACK OFFICE (MATERNITY COVER)

Job Purpose
To manage the day to day operations of the company including finance, HR and administration

KEY RESPONSIBILITIES

BACK OFFICE:

- To be responsible for the administration of the payroll including commissions and benefits
- Monthly contractor timesheet reconciliation as and when required
- Create and issue of contractors limited company and temp contracts, creation of contractor packs for clients and candidate's Ltd Companies or Umbrella companies
- Business reports as required
- Follow compliance standards including all right to work policies and referencing

FINANCE - SUPPORTING THE DIRECTORS IN THE FOLLOWING:

- Invoice Finance Management and contact
- Escalation for aged debt
- Cost Centre control
- Financial reporting
- Variance Reporting

3RD PARTY MANAGEMENT

- Manage all 3rd party suppliers on a day to day basis escalating any decision making to the directors

SYSTEMS:

- Maintenance of the Broadbean System
- Control of job boards
- Monthly Advertising Reports
- Responsible for all IT system support

HR ADMINISTRATION

- Accountable for all employee contracts
- Management and selection of all employee benefits
- Responsible for all employee induction and set up
- Maintenance of a holiday and sickness sign off and tracking system
- Maintenance of employee files
- Responsible for Thomas International reports
- Manage training requirements as required
- Management and tracking of mobiles, computers and fobs
- Management of the employee handbook
- Authorisation of employee expenses
- First point of contact for employee relations
- Co-ordination of performance management and training

COMMUNICATIONS/ADMINISTRATION:

- Creation of PPT presentations and Sales documents
- Ad Hoc Projects eg creation of letters/PR material
- Creation of internal communications strategy rollout
- Client Administration

FACILITIES:

- Liaison point with all 3rd parties for any issues or requests regarding the office
- Stationery orders

EVENTS AND SPECIAL PROJECTS

- Organisation of Networking Events, company parties, trips, away days and client entertaining as and when required
- Commercial Projects

COMPETENCIES AND EXPERIENCE:

- Experience in running the office or Back Office of a recruitment company
- Good administration skills and excellent eye for detail
- Good interpersonal skills and ability to manage 3rd parties
- A flexible and can-do attitude.
- The ability to work with minimal supervision
- Good Excel, word and PowerPoint skills
- Visio skills would be advantageous