Office Manager/Accounts Administrator

Office Manager/Accounts Administrator

Fixed Term Contract: 6 months to 1 Year - full time: with a view to becoming a permanent position.

Salary negotiable: DOE

(office manager, administration, MS Office, accounts, Brighton and Hove, East Sussex)

ARC IT Recruitment provides recruitment solutions for both contract and permanent positions across a broad range of IT and business skill sets, from graduate entry level to heads of global business.

We now have an opportunity for an Office Manager/Accounts Administrator to join our busy team based in Hove on a fixed term contract basis to cover maternity leave, with a view to becoming a permanent position. This is the ideal role for a highly organised and proactive team player who is adaptable and dedicated with excellent interpersonal skills.

Key Responsibilities:

- Collect and organise contractor's weekly and monthly timesheets, being the first point of contact for any queries and problems regarding pay and procedures.
- Conduct a payment run twice a week, using direct bank transfers, ensuring all contractors and umbrella companies are paid.
- Complete spreadsheets showing records of payment.
- Update weekly figures to show company profit and current account status.
- Produce and transmit invoices to clients and be the first point of contact for any invoicing queries.
- Reconcile weekly bank statements.
- Pay and manage all purchase invoices.
- Working closely alongside the Bookkeeper and the outsourced Accountants regarding general accounting and invoicing queries, VAT returns and Year End.
- Creating a monthly consultant commission report
- Pay staff's monthly salaries.
- Prepare and submit new contracts and contract extensions for our clients and contractors and being the first point of contact for any queries that may arise.
- Create contracts for new staff members.
- Create and update holiday and sickness records.
- Conducting searches using our recruiting job boards and downloading relevant CVs.
- Arranging interviews, liaising with candidates and clients.
- Updating the company database with all client and candidate activity.
- Advertise vacancies on our website and job boards.
- Manage job board accounts, renewing contracts at the most cost effective price and monitor success.
- Manage the company database 'Microdec Profile', reporting any issues and assisting staff in user management.
- Upkeep of company website.
- Work closely alongside our IT contractor, reporting any IT problems and assist where needed.
- Manage the office telephone system (VoiP) and report any problems to our service provider.
- Obtaining insurance quotes and renewing insurance policies.

Key requirements:

- Previous experience as an Office Manager with accounts experience
- Ideally you will have some previous recruitment experience although this is not essential
- You will have excellent spoken and written communication skills
- Ability to work under pressure
- Solid organisational skills
- Strong administrative and MS Office skills
- An upbeat, flexible and enthusiastic approach to work with attention to detail

In return, you will be working in a dynamic, friendly, professional and fun environment.

Please submit your CV.