Office Assistant/Personal Assistant

The Personal Assistant (PA) will be the main support function of the 2 VP's in their daily activities. They will be able to fully rely on him/her to administer his/her daily tasks in his/her absence. He/she will be able to produce executive presentations as well as preparing financial overviews. The PA will as well support the director level team in organising travel when required.

Key Accountabilities:

1) Provide a consistently high level of Personal Assistance to VP AO

- Manage calendars, arrange meetings and ensure there are no conflicts
- Submit expense claims on a regular basis
- Attend (bi)-weekly staff meetings & register actions
- Assist with weekly staff reports
- Assist with arranging interviews
- Arrange business travel for the AO and AS department
- Assist with setting up new hires (TRF, laptops, phone connections, ID badges etc) On ad hoc basis/request organize workshops, team meetings etc

2) General Administration tasks

- Submit Purchase Orders and chase on actions
- Ensure timely receipt of services/good & reconciliation of invoices/timesheets against PO
- Support/build PowerPoint presentations, including presentations for management

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Michael Bailey International is acting as an Employment Business in relation to this vacancy.