Office Assistant Job

OFFICE ASSISTANT needed for a CONTRACT opportunity with Yoh's client located in Valencia, CA.

THE BIG PICTURE - TOP SKILLS YOU SHOULD POSSESS

- Strong Customer Service Skills
- Ability to handle difficult situations/problem resolution skills

WHAT YOU'LL BE DOING:

- Responsible for facilitating the organization, administration and work flow of day-to-day office activities for a portfolio of properties in the Conejo Valley CA region within a Commercial real estate organization.
- Provides excellent customer service to approximately 60 tenants by supporting property operations team in a variety of areas within commercial real estate property management.
- Maintains lease and building files, maintains and verifies property telephone lists, emergency information and purchase order log.
- Works with tenants/vendors to obtain and verify current and compliant insurance coverage and maintain binders for both.
- Answers telephone and directs incoming inquiries to the appropriate party or handles requests independently.
- Processes tenant billings as necessary.
- Inputs work orders from tenants into work order system and dispatches appropriate person, follows up with tenants and works with personnel to close work order.
- Administers signage program by ordering signs and building and floor directories.
- Prepares accounts payable invoices for approval in accordance with accounting deadlines.
- Distributes tenant memos, rent statements and newsletters.
- Acts as liaison with vendors as designated by supervisor.
- Sorts and distributes mail, orders and maintains office supply inventory.
- Assists with the Operating Expense Recovery review.

WHAT YOU NEED TO BRING TO THE TABLE:

- High School Diploma/GED with a minimum two (2) years' general office experience (OR Bachelor's degree with a minimum of six (6) months' work or internship experience OR equivalent military experience/training)
- Intermediate skills in MS Word, Excel, and Outlook
- MUST have AP and AP system experience (ex. Nexus, Oracle, etc.)
- RE Software experience a plus (ex. MRI)
- Previous Customer Service and/or phone experience working with customers
- MUST be willing to work in an office building located in Valencia, CA.
- May be required to travel between Conejo Valley properties as needed on a regular basis.

IF THIS SOUNDS LIKE YOU, APPLY NOW!

RECRUITER: Rene Borst

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer, M/F/D/V.

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