Management Support Officer - Invoicing

For our banking client we are currently looking for a Management Support Officer - Invoices.

Start date: 01/05/2017

Duration: 8 Months

Location: Zurich

Your tasks:

- Invoice processing, including review, financial assignment (coding), co-ordination and management of invoice approval workflow.
- Maintenance of the how to invoice help guides for technology department for updates to processes and tools, and assisting with communication on invoice processes;
- Invoice progress tracking and status reporting, including report provision upon request;
- Assisting Vendor Managers with (adhoc) Vendor` enquiries regarding invoice status;
- Support to invoice processing team with invoice transactions and reporting through the local Swiss invoice process and tool, and other invoice tools as required. This includes setting client data markers appropriately to enable next step processing of Swiss Invoices;
- Investigating invoice process/payment delays and chasing staff at all levels in the invoice workflow;
- Correct financial assignment of invoices (coding) using accruals and time booking information, liaising the financial and business contacts to facilitate assignment as required;
- Document management regarding invoices;
- Assist with ongoing operational model transformation, integration of technology and operations processes;
- Team working across all department to deliver results;
- Provision of key performance indicators and statistics for BAU activities deployed;
- Operate within Business management process requirements, promoting best practice, including use of the right tools and processes.

The ideal candidate shall bring:

- Attention to detail, financial accuracy
- Ability to work on own initiative
- Good interpersonal and communication skills, positive approach
- Excellent time management and organisation skills
- Able to prioritise effectively and efficiently
- Comfortable liaising with people at all levels
- A team player with a flexible approach to the role
- Ability to meet deadlines
- Prior banking experience with Business Management invoice tools beneficial
- Experience in global organisation preferred

Michael Bailey International is acting as an Employment Business in relation to this vacancy.