Management Assistant

Mission Description - Management Assistant

Mission responsibilities:

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Manage Outlook calendar, phone calls, correspondence, business travels, expense reports, office supplies/orders, meetings organization for the manager mainly and for some team members upon request
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Team meetings organization & attendance : note taking of actions & related follow-up
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Powerpoint presentations, draft of Word documents, data analysis and reports in Excel
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Contact person with external vendorsbetween external/internal contacts
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Maintain filing
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Facilitate communication flows through the department (news & collaboration site)

Specific professional/technical expertise and key skills required:

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Soft skills:
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Excellent planning and organizational skills to ensure effective and timely output in an independent way and with final responsibility
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Details oriented and results driven
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Proactive - anticipate issues and develop solutions
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Collaborative skills: strong focus on information exploring and sharing
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Good interpersonal skills and positive energy
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Broad-mindedness - envisage all aspects of an issue
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Problem solver
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Can deal with confidential matters
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Strong listener and plan effectively to communicate regularly with the manager to receive key information

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Experience:

5 years' experience as assistant

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Studies:

Executive Assistant degree (can be replaced by years of experience)

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Background:

Assistant background

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Languages:

English is the main language to be used

French & Dutch can be a plus

Reason Request:

Temporary mission whilst we are recruiting the team's manager's assistant

Hours per week:

40 hours /week

5 days / week

Duration of the assignment:

6 months

Start date: July 8, 2015