Management Assistant

Management Assistant

Mission responsibilities:
-Manage Outlook calendar, phone calls, correspondence, business travels, expense reports, office supplies/orders, meetings organization for the manager mainly and for some team members upon request
-Team meetings organization & attendance : note taking of actions & related follow-up
-Powerpoint presentations, draft of Word documents, data analysis and reports in Excel
-Contact person with external vendorsbetween external/internal contacts
-Maintain filing
-Facilitate communication flows through the department (news & collaboration site)

Specific professional/technical expertise and key skills required:

-Soft skills:

Excellent planning and organizational skills to ensure effective and timely output in an independent way and with final responsibility

Details oriented and results driven

Proactive - anticipate issues and develop solutions

Collaborative skills: strong focus on information exploring and sharing

Good interpersonal skills and positive energy

Broad-mindedness - envisage all aspects of an issue

Problem solver

Can deal with confidential matters

Strong listener and plan effectively to communicate regularly with the manager to receive key information

-Experience:

5 years experience as assistant

-Studies:

Executive Assistant degree (can be replaced by years of experience)
-Background:

Assistant background
-Languages:

English is the main language to be used
French & Dutch can be a plus
Reason Request:
Temporary mission whilst we are recruiting the team's manager's assistant
Hours per week:
40 hours / week
5 days / week
Duration of the assignment:
6 months
Start date: July 8, 2015