Legal Secretary

Role: Legal Secretary
Location: Central London
Rate: Competitive
Industry: Investment Banking
Duration: 6 months (With a view to extend)

Company Information:

Our client is one of the world's largest financial institutions serving individual consumers, small and middle market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk-management products and services.

The company serves clients in more than 150 countries and has relationships with 99 percent of the US Fortune 500 companies and 83 percent of the Fortune Global 500.

Our client has maintained a presence in the Europe, Middle East and Africa (EMEA) region since 1922. Bank of America employs over 14,000 people in Europe with approximately 630 employed in Ireland.

Role Description:

*The role is to provide a full range of administrative and secretarial support to our Head of Equity Legal and a team of 13 lawyers.
* Extensive diary management using Outlook and room bookings.
* Assist with management of the Equity Legal SharePoint sites and maintenance of departmental organization charts.
. Produce letters, memos, presentations and spreadsheets.
* Answer the telephone and filter calls, take accurate messages and deal with general enquiries.
. Arrange travel and travel itineraries, liaising with US counterparts where necessary.
. Point of contact for Equity Legal US visitors, including arrangement of meetings, security passes and general admin support.
. Expense reconciliations using the internal system, submission of cheque requests.
. Assist with any ad-hoc projects for the team and wider Legal Department.
* Smooth running of ROC Request, including maintenance of departmental billing spreadsheet.

Competencies:

* Demonstrates Attention to Detail
* Demonstrates Initiative
* Exhibits a Positive Attitude
* Takes Ownership

Essential Skills:

* Previous experience in a fast-paced financial and corporate environment.
* Exceptional calendar management skills.
* Flexibility - the capacity to work flexibly adjusting own priorities in order to provide optimum and effective support.
. Show adaptability to new situations.
* Excellent prioritisation and organisational skills.
* Ability to work calmly in a high pressure environment.
* Ability to communicate effectively with senior executives and their support teams.
. Proficient in the use of Microsoft Outlook, Word, PowerPoint and Excel.

Hy-phen Limited is acting as an Employment Business in relation to this vacancy.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.