Landscape Project Co-Ordinator/Administrator

LANDSCAPE PROJECT CO-ORDINATOR/ADMINISTRATOR

Project Co-ordinator

To ensure smooth running of commercial landscape projects, efficiency and accuracy liaising with the Contracts Managers and on site teams to enable the smooth running of the projects and company. The ideal candidate must have excellent PC skills and be proficient with excel. Landscaping knowledge would be a definite advantage with a good understanding of areas and measures.

This position is office based from our Milton Keynes office.

Main tasks of job:

• Receive the handover of tender from estimating department
• Check all drawings and information are correct raise any queries.
• Agree programme of works and confirm to all parties.
• Regularly update a programme of works for projects if required.
• Check lead times for materials
• Distribute the H&S information prior to project
• Assist with compiling all Risk Assessments, Method Statements and COSHH
• Ensure all paperwork is ready for site set up i.e. H&S site board etc.
• Procure all main materials for the project
• Ensure smooth delivery of materials, ensure orders are received and delivered
• Open new accounts with new suppliers
• Organise tree tagging trips.
• Communicating with subcontractors, clients and any other third parties
• Maintain instructions from Client for any additional works
• Maintain files and reference manuals
• File emails under projects on outlook account.
• Ensure confidentiality of information as necessary.
• Establish and maintain electronic and paper files for identifying/recording data.
• Respond to all enquiries within three days - code of practice.
• Compile and issue O&M Manuals
• Attend weekly office construction department meetings
• Report any project variations
• Assist with pricing additional works and variations.
• Attention to detail.
• The above is not an exhaustive list of duties.