Junior Administrative Assistant

NextLink is a SAP Service Company created in 1996. Through our offices in Lausanne, Basel, London, Barcelona and Bangalore we support around 60 big companies in implementing SAP based solutions.

We are currently looking for a part time (two days per week) JUNIOR ADMINISTRATIVE ASSISTANT to work for our final client in Basel.

General information:

- Start date: 25.09.2017 (ASAP)
- End date: 31.12.2017
- Work load: 20 to 40% (1 to 2 days per week planned)
- Preferred working days: Monday is mandatory + any other day during the week
- Work location: Basel
- Remote: Not possible
- Travel: Not required

Tasks & Responsibilities:
- Supports the Head of the department (travel planning, limited calendar management), and ensures urgent issues are dealt with
- Supports project organizations with project related administrative tasks
- Organizes and coordinates internal/external meetings and events with international participation. These include larger team meetings, video and teleconferences, off-site meetings and workshops
- Is responsible for travel logistics in cooperation with the in-house travel centre and/or external parties if needed
- Provides project and portfolio support as requested

Must Haves:
- Commercial diploma in business administration, or other professional qualification with 3 to 5 years of working experience in an international environment
- Team player who fosters the value of jointly working on common goals
- Ability to work autonomously and independently with a discrete and integer personality
- Proven track record in working professionally for multiple team members/managers and able to prioritize conflicting priorities
- Written and verbal communication and language skills in English (fluent)
- Experience in dealing with internal and external customers
- Strong organization skills, flexibility, open-minded team player with excellent interpersonal skills
- Ability to integrate well into several Matrix-structured teams
- Passionate about working in an dynamic environment with a keen interest in taking on additional activities beyond administrative tasks for further career development
- Excellent listening skills

Nice to Haves:
+++ Knowledge of accounting and procurement principles, processes and corresponding systems (Ariba, SAP) is an advantage
+++ Basic understanding of the Healthcare and/or IT industry is an advantage
+++ Former Pharma experience
+++ German speaking