IT Project Coordinator - 9-Month Contract (58351)

IT PROJECT COORDINATOR

DURATION: 9-month contract (W2)

LOCATION: Oakland, CA 94612

JOB NUMBER: 58351

CLIENT: One of the country's largest health care and health plan providers

DEPARTMENT: Strategy and Program Management

GROUP IS FAST-PACED AND DEMANDING WITH HIGH EXPECTATIONS

JOB DESCRIPTION:

- Formatting of proposal documentation, including creation of proposal templates and Shell files
- Development of Table of Contents, List of Exhibits, RFP to Proposal Cross-Reference, and other sections of proposal as assigned
- Creating in-house and outsourced Tabs for department documentation
- Creation of Adobe files and burning CDs as necessary
- Proficient use of proposal management software tools adopted by department to troubleshoot software-related issues for proposal staff on all proposal software applications
- Final production of proposals including printing, collating, shredding, packaging, and quality control of printed materials
- Monitor State websites for release of RFPs, RFIs, and amendments
- Assist with arranging off-site and department meetings, including ordering, delivery, and setup of meals, as required
- Assist in maintenance of proposal library and proposal database
- Assist in maintenance of graphics management log
- Assist with development of general graphic designs to enhance technical proposals, including cover designs for proposals, marketing materials, presentations, etc
- Assist with graphics support for other business development projects as necessary

DAILY RESPONSIBILITIES:

- Monitoring project plans and providing updates
- Compiling meeting minutes (must have technology background)
- Processing expense reports
- Calendaring
- Travel arrangements
- Event planning, coordinating, facilitating of meetings

REQUIRED EDUCATION, EXPERIENCE, AND SKILLS:

- Bachelor's Degree in related field (preferred) OR equivalent relevant work experience
- Minimum 3 years' related work experience
- Basic knowledge of publication principles
- Expert knowledge of MS Word, Excel (V-lookups, pivot tables), PowerPoint, Visio
- Proficiency using a PC and associated publications software
- Strong communication skills both oral and written
- Detail orientation and good organizational skills
- Good customer service orientation
- Good interpersonal skills

BEHAVIOR CHARACTERISTICS:

- Maturity of judgment under pressure/ability to resolve problems without delay and/or to seek managerial intervention
- Flexibility and the ability to operate under stressful, time-sensitive deadlines