IT Project Coordinator - 3 Month Contract

IT PROJECT COORDINATOR

DESCRIPTION:

THE PROJECT COORDINATOR REPORTS WITHIN THE SCAL BIO AS A PART OF A CENTRALIZED TEAM. THEIR ROLE IS TO ESTABLISH COLLABORATIVE RELATIONSHIPS AMONG PROGRAM AND PROJECT PRINCIPALS BY COORDINATING AND ASSISTING WITH VARIOUS PROJECT MANAGEMENT AND REPORTING TASKS RELATED TO APPLICATION DEVELOPMENT AND DEPLOYMENT EFFORTS.

THEY WILL PROVIDE PROJECT/PROGRAM SUPPORT FOR: INTEGRATION MANAGEMENT, SCOPE MANAGEMENT, TIME/COST/RESOURCE MANAGEMENT, QUALITY MANAGEMENT, PROCUREMENT/VENDOR MANAGEMENT, AND COMMUNICATION MANAGEMENT.

Top Daily Responsibilities:
1. Assist Project Manager in creating and distributing various project documents (eg, developing and publishing project deliverables, documents, budgets, and other reports)
2. Assist PM with ad hoc reporting requirements for IT-Oversight
3. Develop and maintain project document library.
4. Coordinate and participate in project team meetings and assist in documenting/updating action items, issues, risk tracking, user requirements, change management, and project schedules.

General Responsibilities:

FORMATTING OF PROPOSAL DOCUMENTATION, INCLUDING CREATION OF PROPOSAL TEMPLATES AND SHELL FILES.

DEVELOPMENT OF TABLE OF CONTENTS, LIST OF EXHIBITS, RFP TO PROPOSAL CROSS-REFERENCE, AND OTHER SECTIONS OF PROPOSAL AS ASSIGNED.

CREATING IN-HOUSE AND OUTSOURCED TABS FOR DEPARTMENT DOCUMENTATION.

CREATION OF ADOBE FILES AND BURNING CDS AS NECESSARY.

PROFICIENT USE OF PROPOSAL MANAGEMENT SOFTWARE TOOLS ADOPTED BY DEPARTMENT TO TROUBLESHOOT SOFTWARE-RELATED ISSUES FOR PROPOSAL STAFF ON ALL PROPOSAL SOFTWARE APPLICATIONS. FINAL PRODUCTION OF PROPOSALS INCLUDING PRINTING, COLLATING, SHREDDING, PACKAGING, AND QUALITY CONTROL OF PRINTED MATERIALS.

MONITOR STATE WEBSITES FOR RELEASE OF RFPS, RFIS, AND AMENDMENTS.

ASSIST WITH ARRANGING OFF-SITE AND DEPARTMENT MEETINGS, INCLUDING ORDERING, DELIVERY, AND SETUP OF MEALS, AS REQUIRED.

ASSIST IN MAINTENANCE OF PROPOSAL LIBRARY AND PROPOSAL DATABASE.

ASSIST IN MAINTENANCE OF GRAPHICS MANAGEMENT LOG.

ASSIST WITH DEVELOPMENT OF GENERAL GRAPHIC DESIGNS TO ENHANCE TECHNICAL PROPOSALS, INCLUDING COVER DESIGNS FOR PROPOSALS, MARKETING MATERIALS, PRESENTATIONS, ETC.

ASSIST WITH GRAPHICS SUPPORT FOR OTHER BUSINESS DEVELOPMENT PROJECTS AS NECESSARY.

REQUIREMENTS:

EXPERIENCE LEVEL: 3-6 YEARS. MINIMUM OF 3 YEARS PROJECT COORDINATION EXPERIENCE.

BASIC KNOWLEDGE OF PUBLICATION PRINCIPLES.

EXPERT KNOWLEDGE OF MS WORD, EXCEL, AND VISIO.

Advanced PowerPoint skills (Creating graphical presentations).

Advanced Excel skills (workbooks, pivot table formats, data extracts, formulas).

Proficiency in Microsoft Project, Word, Visio, and SharePoint

PROFICIENCY USING A PC AND ASSOCIATED PUBLICATIONS SOFTWARE.

DETAIL ORIENTATION AND GOOD ORGANIZATIONAL SKILLS.

GOOD CUSTOMER SERVICE ORIENTATION.

GOOD INTERPERSONAL SKILLS.

MATURITY OF JUDGMENT UNDER PRESSURE/ABILITY TO RESOLVE PROBLEMS WITHOUT DELAY AND/OR TO SEEK MANAGERIAL INTERVENTION.

Flexibility and the ability to operate under stressful, time-sensitive deadlines.
AA/AS degree, or additional 4 years of related work experience.

Financial analysis background

Must have good communication skills, be well organized, detail oriented, have good planning skills, be problem solving/analytical, self-directed, team focused, and results oriented.

Knowledge of Lotus Notes, RPM 13.0, Remedy, MS Access, and OneLink strongly preferred