Interim PA Head of Performance & Head of Patient Safety

Interim PA to Head of Performance/Head of Patient Safety including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the Heads of department with the management of projects, gathering information and undertaking enquires as and when is necessary for the heads of department.
*Managing the electronic diary, including arranging and changing appointments, prioritising these as appropriate
*Taking telephone calls for the either when out of the office and expected to use their initiative to deal with phone calls and messages.
*Inputting, monitoring and checking data, required for finite and ongoing projects within the Governance and Performance
*Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously
*Running, collating and editing reports which may include reports to the Board and senior management as required.
*Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team
*Preparing agendas, taking minutes at committee level and distributing notes of meetings including typing up of group discussions and interviews as necessary

Essential knowledge
*Microsoft Outlook
*Microsoft Word
*Microsoft Excel
*Microsoft Publisher
*PDF Converter - Nuance