Human Resources & Recruiting Assistant - 3-12 Months Contract (63570)

HUMAN RESOURCESmay extend to 12 months

LOCATION: Oakland, CA 94612

JOB NUMBER: 63570

CLIENT: One of the country's largest health care and health plan providers

DEPARTMENT: Human Resources

HOURS: M-F 830am - 5pm

HEALTH SCREEN REQUIRED AS PART OF THE ON-BOARDING PROCESS

JOB DESCRIPTION:

- Works one-on-one with candidates screening resume for minimum qualifications
- Conducts phone screen, using established tools and appropriate interviewing techniques, to assess eligibility and availability for testing
- Completes hire process in applicant tracking system
- Ensures timely close of posting, generation and accurate completion of Personnel Action Confirmation and offer or disposition letter generation
- Notifies recruiter and manager of anticipated hire start date, salary, position filled (requisition number), anticipated EHS clearance date and new employee orientation date
- Work with benefits and payroll system, processing paperwork and troubleshooting problems to ensure hire receives accurate and timely paycheck
- Proactively develops and maintains effective working relationships with hiring managers, colleagues, clients, candidates/applicants, administrative staff and others
- Supports achievement of service level agreements and recruiting objectives for assigned positions
- Collaborates with recruiter/consultants to verify appropriate position requirements, satisfaction with delivery of recruitment services, delivery of timely hiring process and notification of on-boarding
- Maintains timely, accurate and complete applicant tracking and requisition information in applicant tracking database and system
- Performs administrative tasks, researching information as requested
- Proactively supports other coordinator team members as needed or assigned
- Conducts applicant system queries/web searches and assesses the applicants' qualifications to identify potential viability for vacancies
- Refers qualified candidates to recruiter/consultants for review
- Develops, monitors and maintains an active applicant pool of qualified candidates for potential/future positions to facilitate the access and increase applicant retrieval efficiency
- Monitors and maintains integrity of assigned requisitions on applicant tracking system to ensure accurate reporting of data and metrics
- Demonstrates cultural competence in interacting with candidates, team members, hiring managers and others
- Must be flexible to perform other duties as assigned
- Must work seamlessly between different lines of recruitment services and functional areas

TOP DAILY RESPONSIBILITIES:

- Contacting impacted employees for viable positions
- Running reports
- Working with Recruitment staff on status of open reqs
- Researching issues related to the impacted employees for resolution, updating tracking report

REQUIRED EDUCATION, EXPERIENCE, AND SKILLS:

- High School Diploma/GED; Bachelor's Degree preferred
- Minimum 2 years' human resources experience
- Minimum 6 months' experience in applicant tracking and tracking of recruitment outcomes (ROI)
- Knowledge of full recruitment cycle
- Working knowledge of Taleo
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and other computer applications
- Excellent oral and written communication skills, including presentation skills
- Demonstrated coordination, organization, and project management skills
- Demonstrated understanding of governmental regulations, court decisions and professional standards and practices related to EEO/AA, legalities and ethics of recruitment
- Ability to quickly build relationships and establish trust with leaders, hiring managers, colleagues and candidates/applicants, employees and public at large
- Demonstrated networking capabilities and creativity in sourcing candidates
- Broad general knowledge of HR concepts, and processes and their interdependencies
- Consulting skills, deductive reasoning, detail-oriented
- Demonstrated critical thinking, flexibility and negotiation skills
- Strong customer service focus

DESIRED SKILLS:

- Experience working with collective bargaining agreements