HR Administrator

My Client, a global financial organisation is looking for a HR Administrator. The Human Resources department is responsible for the London office employees). They manage the employment life cycle from start to finish including recruitment, employee relations and compensation and benefits. This is a generalist role, providing administration support to the department and HR administration in all areas of the business.

The job holder will have the following responsibilities:

- Daily maintenance of the HR database (PeopleSoft) - entering new starters, leavers, promotions, contractual changes, staff movement, employee information and benefits enrolments, etc.
- Creation of standard letters including reference, starter and leaver letters, promotions, contractual changes, etc.
- Initiate the leaver and termination process for employees ie system access, security pass, payroll notification, etc.
- Organise all HR department records and archiving of HR documentation and personnel files (including filing new correspondence)
- Handling the department's invoices and submitting to Accounts Payable, ensuring invoices are paid in a timely fashion, raising Purchase Order numbers for all HR invoices and dealing with all invoice queries promptly.
- PeopleSoft reporting
- Absence recording for the business on the HR database and maintaining absence records for the department.
- Department administration including arranging appointments and team meetings and maintains operation of office equipment 
- Answering the phone, fielding calls where necessary and relaying messages.
- I especially MS Outlook, Word, Excel and PowerPoint.