Finance Compliance Officer

FINANCE COMPLIANCE OFFICER - NHS - ACCOUNTS PAYABLE TEAM

- Act as an expert resource within the Trust on Accounts Payable processes and systems and provide advice to financial and non-financial managers
- To provide support in ensuring service provider compliance with agreed procedures and standards by:
- Undertaking root cause analysis of all variations from agreed standard
- From QlikView reporting dashboard investigate oldest invoices or outliers to chase clearance and/or identify exceptions
- Assisting with escalations of outstanding invoice authorisations
- Regular review of invoices processed through Alusta (Basware) workflow to identify any non-compliant suppliers and take action to correct in future
- To provide support in ensuring that all supplier invoices are correctly paid in a timely manner in accordance with departmental procedures and Trust Contracts and ensure Trust compliance with the Better Payments Practice Code
- Analyse and report on the Trust's age creditor position on a monthly basis
- Advise and train suppliers in the use of the supplier portal for query resolution.
- Ensure all issues highlighted by business users are fully documented and/or escalated to the Accounts Payable Compliance Manager
- Ensure KPIs are disseminated in a comprehensive and timely manner to identify process or compliance issues
- Maintain assigned procedure notes and revise in the light of changing practice and technology ensuring all changes are agreed by the Head of Transactions and the Financial Controller.
- Provide support on dealing with escalated risk assessments, credit checking and balance sheet analysis of potential suppliers highlighted by the external service provider
- Support the Agreement of Balances exercise for NHS suppliers, ensuring the accuracy of timely information for the production of the Trust's quarterly financial performance reports and Annual Accounts
- Single Point of Contact (SPOC) for service providers of Accounts Payable Transactions.
- Provide analysis to managers as required to support negotiations on changes to more cost effective payment channels with users and suppliers
- Maintain work lists and registers, highlighting non-compliance of suppliers and business users against agreed procedures and standards; take remedial action to correct, or escalate as required.
- Plan and organise own work schedules and those of others to ensure activities are completed within agreed weekly, monthly and annual timescales