Facilities Management Assistant

A market leading Financial Services client based in South East Hertfordshire has an opportunity for a Facilities Management Assistant to join them on a contract basis.

The main purpose of the role is to support the Facilities Management at all of the 3 client sites in the UK. Ensure customer needs are met working to priorities and reacting to requests from the service desk in a timely manner. Ensure the property housekeeping and basic safety is maintained.

Key accountabilites and duties are:

* Must be prepared to travel between office locations
* Provide support and timely responses to all staff requests with complete professionalism to maintain high customer standards at all times
* Escort and supervision of contracts whilst on site
* Administrative support to the Facilities team including completion of daily and weekly building checklists.
* Process purchase orders via Oracle. Raise, receipt and request the closing of a PO once the supplier has been paid or the purchase order has no funds left. Raise any issues with the Facilities team to resolve.
* Regular stationery supplier orders and to effectively manage the distribution of these supplies throughout the office
* Support courier requests from the business collection and dispatch of these items from each office location ensuring timely delivery
* Daily inspection of sites checking no access ways are blocked
* Ensure good level of housekeeping and safety (visual checks)
* Support evacuation processes for the property
* Support removal of waste not managed by cleaning company
* Support the return of assets in accordance with company policy and management procedures
* Assist with moves and changes, this could involve working outside of normal core hours
* Respond to service desk requests: Evaluate and resolve problems for internal customers & external suppliers as appropriate
* To complete in all meeting room set up requests at all building with support from the team. Prioritise availability to ensure rooms and set up and returned to normal as quickly as possible to minimise any disruption to the business and maintain high standards are maintained at all times

The successful candidate will have the following skills and experience:

* Previous experience working within a Facilities Management dept. or similar
* A full clean driving licence and access to own vehicle to enable travel between office locations
* Good written and oral English language
* Good Health & Safety awareness and understanding
* Working with external contracts and suppliers
* Fire Warden at previous employer
* Flexible and helpful attitude to work
* High quality customer service skills
* Good Microsoft software knowledge and experience

Desirable skills are:

* Qualified First Aider
* Fire Warden
* Basic health and safety qualification or good safety awareness within an office environment
* Experience of creating and receipting purchase orders