Executive Personal Assistant

Personal Assistant
6 months
LONDON

An Executive PA is required to provide a full PA and administrative service to the Director of Regulation of a leading Energy and Utilities Company, as well as general PA and administrative support to his team based in London.

We are looking for a clear communicator and someone with excellent organisation/planning skills with a high level of interpersonal skill. You must be able to work under pressure, to meet deadlines and as part of a team and manage your time/workload effectively. A proactive approach to work is a must as well as demonstrating a sensitive, mature and discreet attitude.

ACTIVITIES MAY INCLUDE (but not limited to)...

- screening telephone calls, enquiries and requests, and handling them when appropriate
- Provide office management ie diary appointments, meetings, travel and logistical requirements and keep accurate records of any arrangements made
- Maintain process documents
- Collate and record consultation information for Consultation Log and produce fortnightly report for distribution and discussion amongst SP Regulation community
- Collation of information and preparation of high quality presentational material
- Create and produce information packs for meetings
- Diary Management and prioritising diary commitments for Director
- Arrange internal/external meeting, often within specified deadlines
- Taking notes at meetings and record and distribute minutes/actions accordingly
- Book meeting rooms and arrange catering internally and externally when required
- Manage sensitive and confidential correspondence and information in a professional manner and with discretion
- Deal with incoming mail (email, fax, post) and correspond on behalf of director when appropriate.
- Manage and maintain holiday records for Director and Management Teams
- Develop and maintain good working relationships with internal customers/stakeholders and external contacts
- Resolution of day to day matters in providing a general PA service

MANDATORY REQUIREMENTS

- Computer literate, with proficiency in Word, Excel and PowerPoint
- Excellent typing skills - accurate and fast
- Previous experience providing PA support to Senior Level Managers
- Strong communicator able to develop and maintain strong relationships with internal and external stakeholders and contacts.
- Organised, excellent planning and work management skills.

REF: Expeng