Executive Assistant (Personal Assistant)

EXECUTIVE ASSISTANT

MY CLIENT, A LEADING DEFENCE ORGANISATION BASED IN FARNBOROUGH IS URGENTLY SEEKING AN EXPERIENCED EXECUTIVE ASSISTANT TO JOIN THEIR TEAM FOR A MINIMUM OF 3 MONTHS WITH POTENTIAL FOR EXTENSION AND THE POSSIBILITY OF BECOMING A PERMANENT MEMBER OF STAFF AFTER THE INITIAL PERIOD.

This is a full time role working full time, Monday- Friday.

- PRODUCE DOCUMENTS INCLUDING IT DASHBOARDS, MONTHLY REPORTS, AND PRESENTATIONS PROVIDING UPDATES TO INTERNAL STAKEHOLDERS AND IT FROM DRAFT THROUGH TO A HIGH LEVEL OF PRESENTATION, ACCURACY AND TIMELINESS USING VARIOUS MS OFFICE PACKAGES.
- RESEARCH AND PREPARE FOR THE IT DIRECTOR INFORMATION/REPORTS ON SUBJECTS LIKE COMPETITOR ANALYSIS, NEW PRODUCTS, PRODUCT BENCHMARKING, MARKET RESEARCH ETC.
- COORDINATE AND ORGANISE IT DEPARTMENTAL MEETINGS, INCLUDING ROOM BOOKINGS, AGENDA, BACKGROUND MATERIAL, MINUTE TAKING, AND FOLLOW UP ON AGREED ACTIONS.
- MANAGE INTERACTION WITH THIRD PARTY RECRUITMENT PROVIDERS DURING ALL RECRUITMENT ACTIVITIES.
- RESPOND TO REQUESTS FROM OUTSIDE ORGANISATIONS FOR INPUT TO SURVEYS OR GOVERNMENT STATISTICAL EXERCISES ETC.
- SCREEN COLD CALLS RECEIVED FROM THIRD PARTY SUPPLIERS TO ENSURE THEY ARE OF INTEREST TO QINETIQ BEFORE BEING PASSED ONTO THE IT DIRECTOR.

EXPERIENCE REQUIRED:

- GOOD ORGANISATIONAL, FINANCIAL AND NUMERIC SKILLS
- ABLE TO DEVELOP CREDIBILITY WITH STAFF AND SUPPLIERS ALIKE
- HIGHLY IT LITERATE, INCLUDING MS OFFICE APPLICATIONS
- EXPERIENCE OF SUPPORTING MORE THAN ONE, OR A TEAM OF PEOPLE
- PRESENTABLE AND PROFESSIONAL
- ABLE TO TAKE MINUTES AND ATTEND SENIOR LEVEL MEETINGS

PLEASE APPLY ACCORDINGLY FOR IMMEDIATE CONSIDERATION. ALL CANDIDATES MUST HAVE CURRENT SC LEVEL CLEARANCE OR BE WILLING TO OBTAIN.