Executive Assistant

I have an exciting opportunity for an Executive Assistant in a multi-national technology company based in Bedfont, Feltham. My client is looking for the successful candidate to be a highly motivated, highly organized and skilled administrative assistant to a Senior Executive at Director level. The main responsibilities will be to undertake all administrative requirements and understand the responsibilities/motivations of the clients goals and objectives in order to complete tasks.

Job Responsibilities and objectives:

- Strategically manage and maintain the schedule of the Senior Executive
- As a proactive business partner, represent the Exec & Area Leadership and act as liaison between them and their management, peers and organization
- Arrange and coordinate business travel, quickly and efficiently handling changes as they occur
- Plan, coordinate, and execute all types leadership meetings and events
- Compose correspondence and messaging for distribution from the executive staff.
- Create/Edit PowerPoint presentations as needed
- Maintain and follow up on Action Item lists coming out of staff meetings
- Research and analyze data within the context of a project, departmental needs, or company direction and make recommendations for action or changes as appropriate
- Work directly with the Operations team on a variety of internal business requirements which may include tracking initiatives and projects, meeting preparations and other types of confidential matters
- Handle a large volume of incoming communications which includes monitoring email and redirecting as appropriate
- Accurate and timely handling of expense reports

Attributes of successful candidate:

- High level of tact and professionalism, very strong communication skills (both at the peer and executive level)
- Great attention to detail with the maturity to handle confidential information
- Highly adaptable attitude with the ability to change direction quickly
- Excellent organizational skills with high attention to detail
- Proactive and self-motivated with an ability to take direction in a very fast paced environment
- Must be very open and collaborative
- Be a team player and leader in a dynamic and changeable environment
- Multitasking and able to prioritize tasks

Requirements:

- Exceptional MS Office 2010 skills - Outlook, Word, Excel and PowerPoint.
- Proven experience at Executive support.

All candidates applying for this position must have a proven work history reflecting support of senior management, ability to make sound decisions, ability to take action, direct action and motivate others to do the same. The candidate will also appreciate the value of change and be willing to act and contribute as a change agent.

If you have the relevant experience/expertise for this role please forward your CV to (see below)

Allegis Group Limited and Aston Carter Limited operate Employment Businesses and Agencies and are companies within the Allegis Group Inc. group of companies, the fourth largest staffing company in the world, (collectively referred to as the "Allegis Group"). TEKsystems and Aerotek are divisions of Allegis Group Limited. Applicant data will be treated in accordance with the Allegis Group's Privacy Notice. By submitting personal data to any company or division within the Allegis Group, the applicant is providing explicit consent to the use of such data by the Allegis Group and to the transfer of such data to and from the Allegis Group companies within the UK, Europe and outside the European Economic Area in connection with the fulfilment of the applicant's voluntary requests, and the fulfilment of other job opportunities that match the applicant's profile, and confirms that they may be contacted about such job opportunities.