Executive Assistant

DEPARTMENT OVERVIEW:

Technology

EMEA Technology supports Nomura Wholesale businesses, developing and managing applications and infrastructure across offices in 17 EMEA countries. Our goal is to facilitate business growth by building and supporting a scalable, global, front-to-back platform, working with our global IT colleagues in a collaborative, dynamic and stable environment.

Job Overview:

- Providing comprehensive support to two MDs as well as general admin support for members of the team as required
- Significant phone contact at a senior level, mainly internally
- Extensive diary management for 2 MD's and meetings co-ordination
- Extensive travel arrangements: co-ordination of flights, tickets, FX, accommodation, visa's and ground transportation
- Co-ordinate itineraries for visitors from overseas Nomura offices on request
- Maintain and update HR systems
- Management of expense reimbursement and account reconciliation process within Nomura policy
- Providing absence cover to senior team members as necessary
- Assisting the CAO with certain tasks and helping with any moves projects
- Screening calls
- Assisting with the set up for new starters and ordering the relevant equipment
- General administrative duties as and when required, examples: booking meeting rooms, photocopying, ordering business cards, arranging couriers
- Assist staff with any ad-hoc requests and be first point of contact for the department

Skills & Experience Required:

- Ability to multi-task effectively and to work on own initiative in an extremely busy environment where constant reprioritisation is required
- Very effective verbal and written communication skills
- Excellent phone manner
- Proactive, flexible team player with well developed interpersonal skills and the ability to quickly learn to navigate the organisation
- Confident in dealing with senior individuals and able to get focus as necessary
- Organised and detail oriented
- Well developed awareness of the importance of confidentiality
- Proficiency in Microsoft Office products and solid secretarial skills
- Experience of working at a senior level within an Investment Bank or similar environment is preferred
- Good time keeping and attendance