Executive Assistant

EXECUTIVE ASSISTANT/HEALTH
* Managing and maintaining calendars.
* Scheduling, planning and coordinating meetings and events onsite and offsite, including researching and preparing meeting materials.
* Preparing agendas, taking notes and distributing meeting minutes and presentations. When requested, track action items and communicate status.
* Assist with presentation preparation for the CEO
* Acting as the initial point of contact by phone and face to face providing a professional meet
* Provide adhoc administrative support to the Business Services Team activities and back-up cover for all Business Services administration functions during staff PTO and sickness.
* Provides both administrative and organisational support for the company's corporate events.
* Periodic Reception cover:
* Provide support within the CSR programme whether it is organising an event, developing our relationships with schools and colleges or a recycling project
* Work closely with Marketing to plan employee events as per events calendar
* ISO Co-ordinator

HEALTH
* Responsible for Health & Safety initiatives within the company and lead the HSE culture
* Manage Health & Safety policies and procedures in line with current legislation and business objectives
* Assist with ensuring the company's UK sites meet health and safety requirements as well as ISO14001 standards
* Managing and completing fire checks, whilst maintaining hard copy records in Log Book
* Organise and work towards any Fire Risk Assessment recommendations
* Complete annual fire drills (more frequently depending on number of new starts)
* Maintaining PAT Testing/Testing of fire extinguishers/Testing of fire alarm system
* Complete annual risk assessment for Head Office, Desk Risk Assessments
* Liaise with Facilities for any office moves, to ensure moves comply with H&S regulations, completing risk assessments as necessary
* Safe Contractor - Producing documentation of policies, training, reports as and when requested to comply with accreditation
* Human Focus Online H
* Strong understanding of administrative processes and good practise
* Excellent communication skills, able to communicate clearly and succinctly in writing and verbally
* Able to make suggestions for improving the service, working procedures and processes
* Ability to research information and analyse data
* Excellent organizational skills with ability to prioritise effectively to meet deadlines
* Excellent attention to detail - able to maintain accurate records.
* Ability to assimilate information and identify actions, taking them forward appropriately
* Able to quickly establish rapport and credibility with others in the team
* Able to use own initiative
* Experience of working in an office performing a wide variety of administrative duties
* Experience of working with a high level of autonomy and minimum supervision
* Good team player who values the contribution of everyone
* Adaptable and able to respond to a changing situation
* Self-motivated, willing to learn new skills and to problem solve
* Able to maintain confidentiality at all times
* Able to work flexibly and willing to work outside core hours during busy times