Executive Assistant

Executive Assistant

For a leading banking client of ours we are looking for a skilled and experienced Assistant to join the IT department for 6 months +.

Role description:

- A interesting and exciting role as Executive Assistant/Department Administrator in a dynamic and fast developing environment liaising across Europe
- Responsibility to support and maintain the diary for 3 (three) senior Managers
- Plan and organize conferences, off sites and/or annual events
- Set up and maintain SharePoint for maintaining electronic files and records for the manager and relevant departmental processes
- Track and monitor action points for follow-up
- Ensure on monthly basis Org Chart given by IT Head/Intranet/Data from HRIS are in line
- Control absences (vacations, sickness etc.), overtime and gross hours of Zurich based team by reviewing time reports and ensuring the respective manager is aware and take further action
- Single Point of Contact for CYAN HomeBase, such as room planning, troubleshooting for IT Infrastructure problems and housekeeping
- Ensure expenses claims being made are in line with policy

Requirements:

- Several years of experience in a similar position on executive level
- Working experience with SharePoint
- Excellent organizational skills
- Flexibility to adapt to short term changes in schedules and planning
- Ability to understand and learn quickly
- Experience in working in a highly international environment, preferably in a large corporate IT department
- Proactive approach, willing to suggest and develop new ideas
- Very good Office skills including PowerPoint, Excel, Word and Outlook
- Fluent knowledge in English and German is mandatory (must have both)

Does this sound interesting and suitable for you? Please send us your CV (Word format) and a daytime telephone number? We look forward to your application.

Due to work permit restrictions we can unfortunately only consider applications from EU or Swiss citizens as well as current work-permit holders for Switzerland.