Executive Assistant

Executive Assistant urgently needed to come in and support a team within a large media firm. The ideal candidate would have extensive experience support people at Director level.

Key duties:

- Coordinate internal and external meetings for your Director
- Manage your Director's hectic and complex calendar
- Manage your Director's expense reports
- Coordinate both domestic and international travel arrangements for your Director, including the arrangement of visas, accommodation, Internal transfers etc
- Organize space planning and large off-site events
- Attend larger team meetings; coordinate meeting agendas, taking meeting notes & follow up actions
- General office duties as needed
- Build cross-functional relationships between departments
- Work with other admins in the office to plan large social events
- Work with another EA on the team to arrange large events
- Provide admin support to a large team, including arranging events, scheduling meetings & screen phone calls, enquiries and requests, and handle them when appropriate
- meet and greet visitors at all levels of seniority
- deal with incoming email, faxes and post, often corresponding on behalf of the manager
- produce documents, briefing papers, reports and presentations
- organize and attend meetings and ensure your Director is well prepared for meetings
- manage invoicing on behalf of your Director, and the team.

Skills requirements:

- At least 3+ years of Full time administrative experience with Executive members
- Excellent computer skills and comprehension of Outlook
- Incredibly organized and detail-oriented
- Ability to prioritize multiple assignments
- Excellent oral and written communication skills
- Strong scheduling and travel coordination skills
- Knowledgeable about organizing large off-site events for 100+ participants
- Experience with scaling space management and planning to accommodate regular growth amongst teams
- Thrive in a fast-paced atmosphere
- Ability to hit the ground running and take charge of the position
- An understanding of how best to assimilate in a new group
- Must be flexible and able to quickly react to last minute changes
- Constantly searching for new and exciting ways to strengthen team programs
- Be self-directed and take initiative
- Ability to effectively interact with all levels of the organization
- Active knowledge of how to engage team members and managers to make quick and effective transitions
- Proven establishment of solid connections to build successful relationships.

Huntress does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Agency in relation to this role.