Executive Assistant

- Immediate start
- CBD location
- Contract until 30th June with an opportunity to extend

An experienced Executive Assistant is required to support an IT Strategy Program for our high-profile client in the CBD. In this role you will be providing administrative and general support to the program and the program office, especially to the Program Director, PMO Manager, Program and Project Managers as well as other project resources as required.

Duties:

- Prepare documentation including reports, presentations, meeting documentation, and general communications
- Assist with general project administration and governance, including updating action items, risks and issues, support with project status reports, and document management
- Assist with the collection of information, such as weekly timesheets for both internal and external project resources
- Attend the appropriate program, project forums and meetings and take/distribute minutes
- Office administration and coordination including booking meetings, meeting rooms, catering, induction of new starters and management of stationery
- Process invoice and payments

Background:

- Proven administrative experience, accurate record keeping and ability to manage competing priorities effectively; Experience in an IT is highly regarded
- Well-developed interpersonal skills with proven ability to develop good relationships and ability to work autonomously and as part of a team
- Excellent organisational and administrative skills including the ability to meet tight deadlines, assess operational needs and prioritise tasks
- Proficiency with MS Office including Word, Excel, PowerPoint and Outlook
- Excellent communication skills both written and verbal

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