Executive Administrative Assistant III

JOB DESCRIPTION:

- Manage calendar for Chief Financial Officer, North America/General Manager, Canada; Senior Director Supply, North America, and Senior Director Category Management and Business Development, North America
- Scheduled meetings for Chief Financial Officer, North America/General Manager, Canada; Senior Director Supply, North America, and Senior Director Category Management and Business Development, North America
- Handle Domestic and International travel as well as Expat information
- Handle invoices from Vendors and Consultants through SAP system as well as track payments and handle any troubleshooting of accounting issues
- Manage relationships will all vendors
- Manage Travel and Expense Reports
- Manage and update the Management Finance Presentation for all Executive members, which include gathering reports and compiling data to input in slides. Must have mastery/Expert level of Powerpoint and Excel (ie import video into PPT, import excel sheets into PPT, proper formatting, pivot tables, lookup's and other formulas, link/embed to spreadsheets)
- Created manual and conduct Concur/Get There training for new hire orientation
- Handle all on boarding/off boarding for new and existing employees (ie setup of computers, introduction schedules, phone - mobile and Workstation assignment.)
- Reception coverage during lunch hour
- Developed training manual for expense and travel tools as well as manual for administrative training on Onboarding process.

EXPERIENCE:

- 5 or more years of experience in position or specialization.
- Greet visitors and callers, route and resolve information requests.
- Type correspondence, compile data for expense and statistical reports.
- Schedule travel, appointments and meetings.
- Coordinate space and office organization; maintaining paper and electronic files.

EDUCATION:

- High-school/Associates or equivalent experience if applicable.
- Certification if applicable