Dieses Jobangebot ist archiviert und steht nicht mehr zur Verfügung.
Vakante Jobangebote finden Sie unter Projekte.

Executive Administration Support

Eingestellt von Michael Bailey Associates - Amsterdam

Gesuchte Skills: Support, Oracle



- To manage the VP's office in an efficient, effective and professional manner with complete confidentiality on matters where it is required
- Proactive diary and email management
- Responsible for keeping an overall view of the diary and forward planning to ensure an optimum schedule for the meetings and use of the VP's time in accordance with his priorities for the business.
- Ensure the provision of all briefing papers and supporting information to the VP in a timely manner.
- Logistical support and ensuring that all travel arrangements are identified and made well in advance and in compliance with Oracle travel policy
- Manage regular weekly/monthly/quarterly calls for the management team and key stakeholders. This will be at a regional and global level and include confirmation of agenda and follow up items
- Action, escalate and delegate all incoming email as appropriate
- Daily monitoring and action of approval requests

Execution and delivery of management team and extended team off-site meetings including:

- Ensuring costs are monitored and managed within budget
- Optimising the opportunity for motivation and networking
- Attendance at off-site events to support the VP's agenda as required
- SPOC for the VP's office for communications & reporting
- Facilitate information flow between VPs' office and other internal/external groups
- Help support & co-ordinate country communities communication
- Review monthly KPI data and flag findings to VP
- Maintain contact and relevant data for example - organisation charts, customer profiles & statistics
- Tracking of POs & cost centre expenses by quarter and any necessary follow up with budget owners
- Participate as a highly trusted and involved member of the management team, responsible for issuing agendas and pre-reading, issuing minutes in a timely manner, monitoring actions, follow-up of actions, and scheduling all management team activities


- Operated at EA level for min of 8 years in a large corporate environment
- High level of practical knowledge of tools and applications
- Understanding of managerial, financial and administrative processes
- Able to act autonomously with limited supervision, working on own initiative
- Able to take effective action without always knowing the total picture
- Creative thinker and problem solution finder
- Project Management skills
- Intermediate level skills in MS Outlook, Word, Excel and PowerPoint
- Able to work in confidence with confidential matters
- Ability to work under pressured deadlines
- Diplomatic and tactful

Michael Bailey International is acting as an Employment Business in relation to this vacancy.


  • Einsatzort:

    Utrecht, Niederlande

  • Projektbeginn:


  • Projektdauer:

    6 months

  • Vertragsart:


  • Berufserfahrung:

    Keine Angabe

Geforderte Qualifikationen

Michael Bailey Associates - Amsterdam