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Executive Administration Assistant

Eingestellt von TEKsystems

Gesuchte Skills: Support, Client


Our client a leading investment bank is currently seeking an Executive Administration Assistant to join their team supporting their trading technologies department.

The successful candidate will be working with a number of senior directors across the trading technologies department

You will be supporting a busy team and will work closely with the assistant to the Global Head of the department.


- Diary management, including global video/audio conferencing and Meeting room booking (pro-active management required and sensitivity/attention to detail for scheduling meetings with multiple global leads at one time)
- Organising travel, currency and taxi bookings for senior management
- Screening calls and relaying messages accurately and promptly
- Maintenance of email distribution lists, organisation charts, new start packs etc.
- Point of contact for Concur travel & expenses and global administrative procedures.
- Active member of the IT UK Admin Forum
- Office Management functions incl. desk space management and updating floor plans
- Collating, raising and cross checking expenses.
- On-Boarding new starters - assisting with desk allocation, equipment and phone requirements
- Department information maintenance of email distribution lists, organisation charts, new starter packs etc.
- Preparation of meeting agendas and documents
- Administrative support/approvals for internal systems


- Experience providing administrative support
- A Track record of effectively supporting a department head.
- Experience of supporting a department of 30 or more.
- Previous experience of support at this level. Preference is for someone internal who knows their way around Credit Suisse.
- A good working knowledge of Microsoft Outlook, Word, Excel and Powerpoint
- Excellent planning and organisational skills
- Must be able to deal with sensitive and confidential issues appropriately
- Able to think and act quickly and creatively
- Accuracy and high attention to detail
- Good communication skills
- Must be confident with the ability to work on own initiative with a resilient attitude and a down-to-earth approach to work
- Confidence to deal with senior members of staff
- Responsive to urgent issues
- Must be able to prioritise, deal with a number of tasks simultaneously and pay close attention to detail
- Must enjoy working within a team, in a busy and fast moving environment

Allegis Group Limited and Aston Carter Limited operate Employment Businesses and Agencies and are companies within the Allegis Group Inc. group of companies, the fourth largest staffing company in the world, (collectively referred to as the "Allegis Group"). TEKsystems and Aerotek are divisions of Allegis Group Limited. Applicant data will be treated in accordance with the Allegis Group's Privacy Notice. By submitting personal data to any company or division within the Allegis Group, the applicant is providing explicit consent to the use of such data by the Allegis Group and to the transfer of such data to and from the Allegis Group companies within the UK, Europe and outside the European Economic Area in connection with the fulfilment of the applicant's voluntary requests, and the fulfilment of other job opportunities that match the applicant's profile, and confirms that they may be contacted about such job opportunities.


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