Events Planner

OUR CLIENT, AN INTERNATIONALLY RECOGNISED BRAND, ARE CURRENTLY RECRUITING FOR AN EVENTS PLANNER FOR AN INITIAL 3 MONTH CONTRACT BASED IN LONDON

DESCRIPTION:

We are looking for an Event Planner. Reporting to the Associate Director for Europe and APAC, the role requires a highly efficient candidate with exceptional attention to detail and a good level of customer service. This role is part of a global team and will require someone who is can work independently within the region.

KEY RESPONSIBILITIES

- Ensuring all meeting and events have the relevant approvals in place.
- Sourcing new venues
- Liaising with hotels regarding all logistical aspects of the events including catering, AV and accommodation requirements
- Ensuring all hotel contractual conditions are met
- Sourcing the most competitive suppliers eg printers, AV, merchandise and negotiating competitive prices to work within a set budget
- Establishing relationships with sponsors and internal stake holders to ensure all logistical requirements are met and delivered for each event (sponsored and hosted) on time and to the highest standard
- Responsibility for creating detailed budgets, project plans and event cheat sheets for each event Taking ownership for each event and acting as the Project Manager to lead the execution of each event
- Ensuring timely processing of all invoices and new vendor set up, where appropriate
- On site management of the logistics, where needed, to ensure smooth running of the event from start to finish - key point of contact for hotel, AV and other suppliers, sponsors and internal stakeholders
- Ordering and managing the give-away stock for the region Create event microsites as and when needed

SKILLS REQUIRED

- Competent in processing large amounts of data quickly and accurately
- Ability to multi-task and work to a tight deadline
- Proven ability to work well within a team and lead a team on site
- Extremely well organised with an ability to organise others First-rate computer skills and competence with Microsoft Office, Microsoft project, Aspen and other CRM software
- Ability to manage and own workload Strong problem-solver Proactive and not afraid to use initiative Ideally have worked in a marketing or event management agency. This is ideal not mandatory

SUITABLE CANDIDATES SHOULD SUBMIT THEIR CV AT THE FIRST INSTANCE.

RICHARD BULL