DV Cleared Project Support Officer

Overview

* You will be working in a PSO/PMO role within an IT programme for this government client. You will be supporting a project team that consists of Project managers and Business Analysts who are working on an IT project.
* You will represent your Programme Lead from time-to-time at Resource Meetings and other senior management Meetings

Reporting

* Drafting monthly highlight reports, populating with key management information (financial data, milestone progress, and red risks & issues)
* Distribution of monthly highlight reports

Planning

* Facilitation of planning workshops
* Drafting and ongoing maintenance / progress updating of plans.
* Tracking agreement of resource allocation to planned activities

Risk & issue management

* Facilitation of risk and issue identification workshops
* Drafting and ongoing maintenance /progress updating of registers
* Administering the escalation process

Financial Management

* Maintenance of financial Forecasting Spreadsheets
* Extraction of relevant financial data from Budget Monitor, addressing anomalies with the Programme Account
* Submit financial forecasts and quarterly profiling
* Invoice and purchase order tracking and management
* Close liaison with the Commercial Team, Finance Team and Purchasing Team
* Some liaison with external suppliers

Board meetings

* Scheduling of Board Meetings
* Drafting /collation and distribution of board papers
* Formal recording of Highlights, Decisions Actions and Minutes.

Document Configuration Management

* Maintenance of filing structure
* Base-lining and version control of key project documentation skills and experience.

Skills and Experience

* Proven track record of providing support to programmes / projects
* PRINCE2 practitioner (and experience of using the method)
* Familiar with MSP07 programme management method
* Experience of using MS Project
* Good written and verbal communication skills
* Ability to plan and manage own work
* Robust self starter
* Using the working in high pressure environment
* Completer/finisher mentality.