Departmental Administrator

Departmental Administrator
Berkshire

A leading Telecoms company are looking to recruit a Departmental Administrator in Berkshire on a contract basis.

*Provide support to Head of Region, Functional Managers and all team members.
*Schedule meetings & diary management for HOR & FM's
*Fulfil administrative activities including typing, filing, receiving telephone calls
*To co-ordinate with other Team Administrators and Personal Assistants to ensure a common approach to working practices and improvements in communication is achieved.
*Raise purchase orders for members of the team.
*Ordering items via the internal ordering system 'Gordon'.
*Co-ordinate team events.
*Attend appropriate departmental meetings and take actions and minutes.
*Ensure timely and accurate completion of RAN Performance & Optimisation Timesheets. Chase outstanding timesheets and ensure 100% completion.
*Act as the point of contact within the group for recruitment, liaising with candidates, and ensuring the new starter process is completed successfully.
*Manage desk and telephone moves.
*Administer the induction process for outsource resources, and ensure new starters have desks, telephones, equipment and removing leavers equipment
*Local Health, Safety & Environment coordinator for Warrington & Manchester offices. Co-ordinate H&S information for the department, ensuring standards and policies are adhered to. Attend Regional Safety Team Meeting. Ensure appointed managers are completing H&S duties as required.
*Regular meetings with facilities to ensure that all actions for the department have been implemented.
*Booking meeting rooms and booking projectors.
*Keeping departmental desk plans up to date.
*Stationary orders for northern offices.
*Tracking holiday and sickness for HOR's direct reports.
*Tracking headcount.
*Updating organisation charts & maintenance of accurate contacts lists.
*Checking and submitting overtime for team members in time for payroll deadline.
*Liaising with facilities on facilities issues..
*Travel booking for managers..
*Booking in regular meetings for HOR, 121's, Communications Events, Management & Progress Meetings and any other meetings as required.
*Ensuring the North region complies with H&S Policy and procedure.
*Arranging training courses as required, preparation of appropriate training materials.
*Holiday cover for Senior Administrator in the South.

If you are interested in the role, please email.
Project People Ltd is acting as an Employment Business in relation to this vacancy.