DD - Administrative Assistant

- Manage inbound contacts such as telephone, email and chats for 3 Directors in the Marketing organization
- Recognize business critical contacts and route appropriately for action based on urgency and business impact
- Organize and manage the Directors' meeting calendars
- Schedule meetings as necessary insuring that the appropriate people attend, etc.
- Calendar must be managed in MS Exchange Outlook
- Based on scheduling information, anticipate travel requirements, plan and execute travel bookings using Ordering system.
- Provide ad hoc administration for the management team within the corporate development group including time reporting, absence management and expense control
- Perform the administrative functions necessary for the submission of vouchers and expenses
- Develop presentation material production in PowerPoint, including collating information from various decks and importing Excel data

*REQUIRED SKILLS & EXPERIENCE
-Bachelor's degree or equivalent work experience. Generally requires minimum of 2 years. experience.
-Person must have significant work experience in a corporate environment. Able to take initiative and work independently on projects, to devise own methods, approach and procedures in fulfilling assignments.
-Person must be highly organized and able to manage employee sensitive and business information with utmost confidentiality.
-Comfortable working under pressure, managing time, setting priorities and meeting deadlines.
-Highly proficient in the use of all MS Office Applications (Excel, PowerPoint & Word) and also understand the Payroll, and Ordering systems
-Excellent written and oral communication skills.

DESIRED SKILLS & EXPERIENCE
-Must be able to prepare correspondence and reports and create all requisite documentation in an acceptable business style.
-Should be able to think logically, pay close attention to detail, establish procedure and follow through