Contracts Assistant - Property Services

Major UK Housing Association requires a Contracts Assistant to assist in the management of the performance and administration of contracts within Property Services.

This role provides critical support to the Contracts Manager, Property Services to enable compliance, contractual and value for money objectives to be achieved through commercial contracts.

Key result areas:

Produce draft contract and SLA documentation in line with audit requirements and business needs for review by the internal teams to enable effective contract management and service delivery.

Work with the Contracts Manager & delivery teams to produce gap analysis and reconciliation of actual contract delivery and practice against contractual requirements

Work with the Contracts Manager & delivery teams to establish required contract mechanisms and draft contract documentation accordingly.

Review existing contract documentation and provide recommendations for changes required and negotiations to be undertaken with contractors to enable effective management of the delivery and performance

Review existing contract pricing and payment mechanisms and provide recommendations for amendments to SoR books and databases and systems to enable effective contract management.

Work with the Contracts Manager, internal delivery teams and contractors to develop and implement effective transition plans to support contract management and administration procedures.

To ensure contract provisions performance data reporting are in place and enforceable

Support the management of contract risk and continuity through ongoing risk assessment, planning and risk management

Maintain all contract documents and records in an orderly fashion, ensuring ease of access and summarising key areas where requested

Liaise with procurement and ensure that procurement has a final soft copy of any contract documentation

Essential skills/experience:

Experience of developing contract documentation and procedures and SLA's

Experience of applying financial and payment processes and procedures to contracts and in particular experience of dealing with contractor SoR books

Excellent interpersonal, communication and leadership skills with the ability to motivate commercially driven contractors

Demonstrable experience of working across business functions with stakeholders and management on multiple levels

Ability to work at a strategic level whilst maintaining control of day-to-day priorities

Ability to communicate effectively, work under pressure and multi task

Excellent understanding of and commitment to valuing diversity

Desirable skills/experience:

Knowledge of statutory and regulatory requirements for responsive repairs, building services, fire services and asbestos

Knowledge of design, planned preventative maintenance and/or major repairs

Qualifications/Memberships (desirable):

CIPs membership or an RICS accredited qualification