Contracts Administrator - Experience Within Banking

DO YOU HAVE EXPERIENCE OF MANAGING CONTRACTORS?

Job Purpose
To manage the day to day operations of a client account in the financial industry, including but not limited to finance and administration and to act as PA to the Directors

KEY RESPONSIBILITIES AS A PA:

- To work with the 3 Directors to manage and co-ordinate their diaries and expenses.
- To provide administration support to the Directors which includes:
- Diary management
- Organizing travel
- Booking meetings
- Planning and organising events
- Preparing presentations
- Writing minutes
- Research
- Other ad hoc tasks relating to the Directors or the business

KEY RESPONSIBILITIES AS CLIENT ACCOUNT ADMINISTRATOR

BACK OFFICE:

- To be responsible for the administration of designated client contractor weekly hours collation and payroll including expenses
- Monthly contractor timesheet reconciliation
- Create and issue of contractors limited company and temp contracts, creation of contractor packs for clients and candidate's Ltd Companies or Umbrella companies
- Monthly business reports as required
- Follow compliance standards including all right to work policies and referencing

FINANCE - SUPPORTING THE DIRECTORS IN THE FOLLOWING:

- Invoice Finance Management and contact
- Escalation for aged debt

CLIENT, CANDIDATE AND OTHER 3RD PARTY MANAGEMENT

- Point of contact for all designated contractors and first POC for all enquiries
- Point of contact for all designated client finance/admin departments and first POC for all enquiries
- Manage all 3rd party suppliers on a day to day basis escalating any decision making to the directors, eg Hireright

SYSTEMS:

- Maintenance of the candidate management system, microdec

COMMUNICATIONS/ADMINISTRATION:

- Creation of PPT presentations and Sales documents
- Ad Hoc Projects eg creation of letters/PR material
- Creation of internal or client communications
- Any other adhoc client administration duties

EVENTS AND SPECIAL PROJECTS

- Organisation of Networking Events, company parties, trips, away days and client entertaining as and when required
- Commercial projects

COMPETENCIES AND EXPERIENCE:

- Experience in supporting a key account with an emphasis on supporting a contractor book
- Experience working on a financial client account would be advantageous
- Good administration skills and excellent eye for detail
- Good interpersonal skills and ability to manage 3rd parties
- A flexible and can-do attitude.
- The ability to work with minimal supervision
- Strong Excel, Word and Powerpoint skills
- Visio skills would be highly advantageous