Contract Administrator

JOB DESCRIPTION

TITLE OF POST: CONTRACT ADMINISTRATOR

LOCATION: LONDON

SALARY: NEGOTIABLE

1. PURPOSE OF THE JOB

Assist the Lead Contracts Administrator in relation to the development and implementation of a Contract Management Program for the project consistent with Contracts Management Policies and Work Processes, Procedures and Systems; checking that commercial and contract issues are dealt within the Project at the lowest level cognisant with the delegated authorities; deputising for the Lead Contracts Administrator when requested and performing duties allocated by the Lead Contracts Administrator for the successful commercial management of the project goals and objectives.

2. PRINCIPAL ACCOUNTABILITIES

- Assist the Lead Contracts Administrator in relation to the following:
- Analysing the contract terms and conditions to highlight areas of risk; such as ambiguities, conflicts or deviations from the scope of work; As work proceeds make recommendations on the mitigation of these risks; monitor performance and supporting remedial actions.
- Analysing contract documentation and producing a Contractor and Project Team deliverables schedule. Monitoring performance against this schedule and recommending corrective actions.
- Developing and managing appropriate mechanisms to monitor compliance with contract terms and conditions.
- Working with the other Project Team members to check that actions or inactions which could result in constructive contract changes are identified and suggesting possible ways of resolving the situation.
- Developing and managing a procedure to recognize and identify contract disputes as they develop and manage the timely resolution under the changes provisions wherever possible, obtaining claims and legal expertise as appropriate.
- Maintaining a working relationship with Construction, Engineering, Procurement, Legal and Risk Management to facilitate organizational interfaces between those performing (sub)contract administration.
- Checking that records and data are kept up to date on the appropriate systems and trackers
- Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues

3. MAIN CHALLENGES OF THE JOB

- Supporting the Lead Contracts Administrator in providing the Project Team with reviews and analysis of the contract performance data.
- Supporting the Lead Contracts Administrator in maintaining a working relationship with the Project, Functional and Corporate Teams

4. PERSON SPECIFICATION

- Experience and some formal training in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling, and cost control
- Thorough knowledge of contract administration as appropriate to a multidiscipline major UK construction project.
- Working knowledge of engineering/construction industry contracting practices, experience of dealing with large works packages.

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