Compliance Coordinator

For our client in Basel we are looking for a Compliance Coordinator for a 2 years contract.

Period: 16.02.2017-15.02.2019

Place: Basel

Workload: 100%

Independent support and tracking of regional Compliance submissions (currently in EGM PROGRES), setting up network EGM PROGRES local contact persons, facilitating registration of new users, providing and tracking of basic EGM PROGRES training
Quarterly completeness checks - meaning double-checking of 25% of the EGM PROGRES submissions for compliance review and/or risk assessment
Support local implementation in Basel of the relevant elements of the Compliance program. Attend Compliance Coordinators Meetings
Support Risk & Compliance activities, ie Risk Assessment, CLC Assessment and NP4 Control Framework
NP4 Control Framework assessment & testing for EGM Oncology Basel based functions and alignment with overall control framework assessment
Monitoring of E-learning completions
Follow up with project owners on current status of their submissions to ensure that timelines are held based on weekly PROGRES reports
Support compliance projects and initiatives.
Independent organization of internal trainings/conferences and slide preparation
Supporting medical and commercial contract-flow for EGM: insert changes, review and compare documents, clean documents from tracking changes, prepare documents for signature and collect signatures and posting
Maintaining a digital copy of all original fully signed EGM contracts in Legal & Compliance share point contract management folder
Supporting Legal & Compliance Head in editing/preparing guidelines
Contributes to the maintenance of the EGM Legal and Compliance SharePoint site
Archiving of contracts in accordance with the relevant contract guidelines and IGM guidelines as well as supervision and control of the EGM Oncology archive
General administrative support (eg travel planning, including visa and logistics, calendar management, organization of meetings/TC/VC, expenses, presentations, correspondence) for Basel based EGM Legal and Compliance team
E-shop ordering (placing/controlling purchase orders)
Office management, database administration
IGM Co-ordinator for the Oncology EGM Regional Office Legalknowledge of at least one other language preferred
Some industry experience preferred
Digital native; displays proficiency in using digital tools Analytical in nature, detail focused and at ease with formal thinking
Systematic, precise and pays attention to detail, very organised with good time management skills
Follows through and brings projects to completion
Proven ability to deal positively when working within tight pressures & demanding clients
Demonstrate professional & culturally sensitive work ethic
Persistence

For more information, please contact:
Anna Chmura
(see below)