Compliance Administrator

KEY RESPONSIBILITIES:

- Working with the Senior Manager, Business Conduct to ensure compliance with Code of Practice requirements and internal Business Conduct policies and SOPs
- Support of the field-based Sales Teams and Market Access Teams in managing the approval requirements for their meetings and associated materials.
- This entails working with the Zinc software system to upload, progress and monitor each item requiring approval, within the required timeline.
- Full training on the system can be provided
- Managing and maintaining user lists and annual licence fees for compliance systems
- Development of user guides/support documents for the business on compliance systems
- Support and/or delivery of training needs on use of compliance systems as required
- Maintain tracking tool (Excel spread sheet) for exceptions to internal processes/Code of Practice requirements
- Assist with additional adhoc administrative duties when required (maintaining filing and offsite archiving)

KNOWLEDGE, EXPERIENCE AND SKILLS:

- Proven administration experience within a fast paced International organization
- Forward thinking with excellent communication and high level organisational skills
- Experience of working with Zinc Approval System advantageous but not essential (full training will be provided)
- Experience with data management and MS Office (advanced Word, Excel & PowerPoint)
- This role requires high levels of accountability, integrity and the ability to be an excellent team player
- A self-starter with a proactive working style
- Strong attention to detail
- Comfortable working with flexibility in an individual or team environment
- Resilience under pressure will be a distinct advantage in the role, ability to prioritise activities and deal with high volume workload on occasion
- Judgement and maturity to know when to refer an issue to senior colleagues

Allegis Group Limited and Aston Carter Limited operate Employment Businesses and Agencies and are companies within the Allegis Group Inc. group of companies, the fourth largest staffing company in the world, (collectively referred to as the "Allegis Group"). TEKsystems and Aerotek are divisions of Allegis Group Limited. Applicant data will be treated in accordance with the Allegis Group's Privacy Notice. By submitting personal data to any company or division within the Allegis Group, the applicant is providing explicit consent to the use of such data by the Allegis Group and to the transfer of such data to and from the Allegis Group companies within the UK, Europe and outside the European Economic Area in connection with the fulfilment of the applicant's voluntary requests, and the fulfilment of other job opportunities that match the applicant's profile, and confirms that they may be contacted about such job opportunities.