Business Support/Technical Administrator

BUSINESS SUPPORT/TECHNICAL ADMINISTRATOR - ADMINISTRATION, RESOURCING, FINANCE, EXCEL, TALEO, IGRASP

A Business Support/Technical Administrator with Administration, Resourcing, Finance, Excel, Taleo, Igrasp is required to work on a six month contract with the possibility of extension for our Defence client based in Glasgow

This is an exciting opportunity to join our client's team within the role. The ideal candidate will perform a wide range of Administrative, Resourcing and Financial tasks in support of the Business Management, Resourcing and Capability team plan, including interaction with internal and external suppliers/agencies.

OVERVIEW OF THE BUSINESS SUPPORT/TECHNICAL ADMINISTRATOR CONTRACT ROLE

RESOURCING & CAPABILITY

- Monitor contractor end dates, raise required extensions
- Update/amend vacancies tracker
- Support monthly Staff reconciliation
- Produce reports to track adherence to mandatory training and prepare graphs for Quality Board

FINANCIAL

- Production of metrics for Supply Chain finance and capability
- Carry out monthly reconciliation of Corporate Purchasing Account and investigate queries
- Investigate and resolve Expenses exceptions
- Investigate and resolve Timesheet exceptions.

GENERAL ADMINISTRATIVE

- Collate and maintain stationery order requirements for the Supply Chain Department and reconcile goods received to delivery notes
- Conduct new starter floor induction
- Provide administrative support to the team boards
- Diary Management for team and booking of meetings
- Compose and distribute general correspondence, memos and communications to the wider team.

KEY SKILLS REQUIRED FOR THE BUSINESS SUPPORT/TECHNICAL ADMINISTRATOR

- Proficient in the use of appropriate IT packages including Microsoft Office Applications (must be an advanced user of excel - see Additional information section)
- Experience of Taleo and iGrasp Resourcing Systems preferable
- High level of accuracy when inputting, cleansing and reconciling data
- Able to create, manage and manipulate data and information whether, including producing reports
- Ability to obtain information for different sources
- Ability to communicate with Senior Stakeholders
- Ability to prioritise work load and set/meet expectations
- Can take ownership of problems and will attempt to resolve issues before escalating
- Ability to respond to enquiries, providing information and guidance as appropriate
- Calendar management and prioritisation

ADDITIONAL INFORMATION

The successful candidate will be able to demonstrate competency in all or the majority of the below MS excel functions:

- VLOOKUP
- Pivot Tables - including inserting slicers and changing data on existing tables.
- Conditional formatting (to alert to contractor end dates approaching)
- Filter/Custom Filter lists
- Charts & graphs

The role is based in Glasgow - Commutable from Kilmarnock, Paisley, Greenock, Stirling and Falkirk with excellent access from Edinburgh

If you are a Business Support/Technical Administrator looking for a new contract either apply online or please contact Paul Mulcahy on (see below) or phone.

Do you know anyone who might be looking for a new role? You could benefit from our candidate referral scheme. Contact me on the above contact details for more information.

OUTSOURCE. OUR PEOPLE. YOUR SUCCESS.

Outsource UK is one of the country's largest and most successful independent recruitment consultancies, specialising in the IT, Digital, Financial Services and Engineering sectors.

We recruit talented people for contract and permanent opportunities, offer a consultative approach and have a reputation for providing a superior service to both clients and candidates.

The business focuses on building long lasting relationships based on reliability and trust. We do this by hiring and retaining a great team of recruitment consultants who listen and understand our client's and candidate's needs.

Our Manchester office (which covers the whole of the UK) provides a "one-stop shop" to clients and candidates operating in the engineering and manufacturing sectors and in addition to Engineers, we source and provide temporary/contract and permanent opportunities for IT, Programme Management and Support Professionals (including Procurement/Purchasing/Supply Chain, HR, Finance and Administrative Support).