Briefing Event Coordinator/Admin

Client: Fortune 500

Location:  Lexington, KY 40550

Duration: 1 year contract

Hours: 40 hrs per week, M-F, 8am to 5pm

EXECUTIVE BRIEFING CENTER COORDINATOR

Job Description
Responsible for the daily administration of the Executive Briefing Center as well as planning and coordinating briefing events. Works with Worldwide, cross-divisional employees to schedule customer/vendor/partner briefings, internal meetings and Printing and Solution Showcase (PASS)/Technology Suite tours. Involved with all briefing logistics, including agenda building, presentation planning, meeting materials, catering and briefing set-up. Serves as front-desk host to accommodate guest and internal needs. Works closely with briefing hosts to ensure that all concierge services provided by the briefing center meet the hosts' needs, as well as the needs of guests. Continually involved in last-minute requests, briefing logistics changes, rush activities and maintenance problems, along with solving day-to-day issues as they arise. Works hand-in-hand with Executive Briefing Center Manager on tasks, projects and activities. Main focus is representing Lexmark with the utmost professionalism and providing a first-class briefing experience to customers.

Main Responsibilities/Work Activities
Manage briefing center calendar and schedule briefings, tours and events.
Work closely with briefing hosts to plan briefing and coordinate logistics.
Prepare and set-up briefing materials and order catering accommodations.
Manage Keeneland Corporate Box and catering during Race Season.
Ensure all briefings and events run smoothly and successfully.
Maintain briefing center facility and ensure daily cleaning, maintenance and upkeep.
Keep all products/solutions in the Printing and Solutions Showcase and Technology Suite maintained and up-to-date.
Maintain briefing center metrics to compare customer traffic year-over-year.
Accommodate any and all requests that are asked of the briefing center.