Bid Writer/Coordinator

Our client is looking for someone to provide support to the business development team for Pre-Qualifying Questionnaires and tender response submissions. You must have experience of compiling PQQs and tenders as a bid coordinator/writer, in a sales driven environment. Our client provides and maintains lift systems.

. Prepare PQQs, liaising with internal departments, external clients and the Business Development team regarding bespoke requirements.

. Process, acknowledge and distribute all tender applications to the relative members in the business development team.

. Maintain and update the customer database.

. Compile bound tender submissions and arrange courier services to ensure timely submission of tenders.

. Manage the follow up on submitted tenders and quotes for the business development team.

. Input with creative writing for sales material; PQQ and tender questions.

. Work in conjunction with the business development team to improve on current processes and implement new systems.

. Provide a high level of support and administration function to the business development team in order to achieve sales targets.

. Display the ability to respond to PQQs and tender invitations.

. Communicate who is needed on bids across the business.

. Professionally answer incoming calls and enquiries to the business development team and distribute accordingly.

. Handling all correspondence and organising contact between the sales team and their customers.

. Write technical and non-technical content for PPQ/tender submissions.

. Efficiently manage follow up on quotations and tenders for business development team members when requested.

. Support Sales director and business development team with bids and marketing activities.

. Provide an additional staff resource for the office team when required.

. Liaise between Repairs Managers/Directors, Engineers, Administrators and Clients in a courteous manner providing a high quality service.

. Plan and co-ordinate PQQ and tender submissions to tight deadlines.

. Assist the business development team.

. Maintain high quality bid material, templates and case studies to continuously improve the quality and success of future submissions.

. Responsible for the data entry of new PQQ submissions.

. Maintain and improve the system to control multifaceted tenders/quotation documents.

. Be able to maintain accuracy of responsibilities despite breaks in the workflow to handle interruptions.

. Continuous maintenance of all appropriate files and other general information necessary to the functioning of the business development team.

. Ensure highly accurate documentation with the ability to proof read submitted answers and suggest appropriate improvements.

. Maintain accurate process in order to follow up quotes and tenders.

. Design layouts for bids, product images and graphics for submission presentations.

. Continually develop an understanding of the company's culture, products ethical initiatives, other areas of business, and reflect this in everyday performance.

. Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.

. Adhere to ISO 900; OHSAS18001 and ISO14001 management systems.

. Display a strong sense of responsibility and desire to perform tasks properly.

. Perform other related duties incidental to the work described.