AP Supervisor - min. 3 Month Contract

DESCRIPTION

Accounts Payable Supervisor

We are looking for an Accounts Payable (AP) Supervisor in Oakland. This person will be responsible for overseeing the Accounts Payable Document Control Center (mailroom) function. The Supervisor reports to the Buy to Pay Data Processing Manager within the Financial Services Operation (FSO). The role is responsible for overseeing the workflow and managing the resources in the DCC while also maintaining customer interface via email, phone calls and/or any other means of notification of questions or issues with invoice processing. The Supervisor will ensure that the department operations meets departmental goals, customer services targets, rigorous quality standards and comply with internal policies and procedures, generally accepted accounting principles and regulatory requirements.

Essential Functions
Supervise approximately 10-15 AP employees while demonstrating the ability to plan, schedule, and direct day-to-day activities of union staff.
Works closely with vendors and internal customer to resolve various invoicing issues.
Gathers, analyses, prepares and summarizes metric information to manage and monitor the success of the organization.
Collaborates with functional/department subject matter experts in implementing process improvements within the organization to reduce the number of customer issues or streamline our communication with vendors/customers.
Responds in a professional manner to all inquiries, providing the highest level of customer service.
Works on issues of limited scope.
Receives assignments as objectives with the processes necessary to fulfil those goals.
Requires moderate planning and direction setting.
Monitors daily operations of a team.
Develops and directs work schedules and monitors work flow to achieve established goals and objectives.
Develops and manages to customer service metrics
Ensures that that issues are resolved in a timely manner and understands when it is necessary to escalate the situation
Responsible for recommending changes in guidelines, procedures and policies.

Requirements:
2+ years of Accounts Payable experience
Bachelor's degree (BS or BA) with emphasis in Accounting, Finance STRONGLY PREFERRED or 4 additional years of equivalent experience
Supervisory experience
Strong communication and presentation skills
Must be able to influence positive change in a Labor/Management Partnership environment (ie organized labor)
Knowledge of the procurement to payment processes
Understanding of generally accepted accounting principles, workflow analysis and internal accounting controls
Familiarity with software applications, databases, and spreadsheets including Visio, Access, Excel, Word, PowerPoint, and Mainframe systems
Sarbanes Oxley and Six Sigma experience
Previous direct supervisory experience in an organized labor environment
Involvement in systems implementation and/or integration

Excellent communication skills
Ability to collaborate
In depth knowledge of AP
Experience building effective teams and/or Lean Process Improvement (PI) experience
Knowledge of/experience within a labor environment
Large ERP system knowledge
Experience within a hi volume payables department
PROCESS IMPROVEMENT, AND TEAM BUILDING