AP Project Coordinator

AP Project Coordinator

Business Casual

6-12 MONTHS

Description:

Responsible for providing analytical/technical business support for a major and for department projects in Accounts Payable.

Under the overall general guidance of a Director and/or Manager, responsible for researching data, performing analyses, presenting results, and making recommendations.

Works closely with vendors and internal customers to resolve various invoicing issues.

Acts as specialist to assist department and/or cross-divisional groups with assignments/initiatives as required.

Collaborates with functional/department subject matter experts in testing and implementing process improvements.

Under general supervision, creates narrative and quantitative reports in response to various Accounts Payable issues resulting in the timely payments to vendors and/or collection of outstanding credits.

Works closely with labor to ensure that vouchers are processed timely, accounts are reconciled, match exceptions are cleared and other items that might impact timely payment to vendors.

Interacts with executives and employees across multiple organizations, as well as external representatives, serving as a liaison for Accounts Payable to discuss complex administrative matters, business processes, and project activities to facilitate department goal attainment.

Participates in various special projects.

Provides complex administrative and project support to the department heads and senior management MS Office skills (Word, Excel, Access and/or PowerPoint).

Coordinates project work schedules to meet customer expectations and raises conflicting deadlines to management's attention.

Other duties as assigned.

Requirments:

HIGH SCHOOL DIPLOMA, PREFER BA

MUST HAVE EXCELLENT EXCEL SKILLS

Intermediate to advanced MS Office skills (Word, Excel, Access and/or PowerPoint).

EXCELLENT COMMUNICATION/NEGOTIATION SKILLS

ACCURATE

PEOPLE PERSON (DOES NOT MIND BEING ON THE PHONE WITH RUDE VENDORS)

HONEST

ACCOUNTS PAYABLE ACCOUNTING BACKGROUND

Top daily responsibilities:

COMMUNICATE ON A DAILY BASIS WITH VENDORS TO NEGOTIATE PAYMENT STATUS TO AVOID CREDIT HOLDS ON FACILITIES

RESEARCH AND ANALYZE WHY INVOICES ARE NOT BEING PAID

TROUBLE SHOOT TO A VARIETY OF DEPARTMENTS DAILY

BE ABLE TO NEGOTIATE WITH VENDORS TO RELEASE NEW CREDIT HOLDS AS NOT TO IMPACT PATIENT CARE.

CONFERENCE CALLS WITH VENDORS INCLUDING DIRECTORS AND CONTROLLERS OF COMPANIES