Administrator General Level I 4991WS

REFERENCE #:
4991WS

INDUSTRY:
Pharmaceuticals

LOCATION:
Basel und region

START:
02/02/2015

DURATION:
5 Months

ROLE:

Administrator General Level I 4991WS
. Provides administrative support to the NIBR Informatics department, including arranging video and non-video conference room bookings, arranging international travel and ordering office supplies.
. Coordinates on-boarding, off -boarding, badge extensions and move/space planning.
. Organizes onsite meetings or catering within a budget.
. Organizes interview candidate schedules and manages the onsite interview process.
. Attends meetings, takes meeting minutes and distributes.
. Opens, sorts, prioritizes and distributes incoming communications, responding to routine requests.
. Arranges for maintenance and repair of equipment as needed.
. Works on a team of other Administrative Assistants for both day-to-day operations as well as acting as a backup.
. Acts as an information source on organizational policies and procedures as much as possible.

Ideal background and capabilities
. The candidate must have sound judgment, be well organized with a strong emphasis on attention to detail.
. Must be able to handle several requests in parallel and follow through on expectations, with minimal supervision.
. Self-motivated, proactive in anticipating needs and thinking beyond the guidelines provided.
. Have global experience (knowledge of time-zones and cultural aspects).
. Able to work independently and contribute as an effective team member.
. Accuracy and adherence to deadlines is essential.
. Knowledge of Outlook and all Microsoft Office Programs including SharePoint.
. Someone who embraces technology.
. Event planning skills a plus.

SKILLS:
. The ideal candidate will possess 1 or more years' experience in an administrative role.
. Must be highly motivated and proactive and knows how to set priorities.
. Strong command of English with strong oral and written communications skills.
. Good oral and written German skills a plus.
. Excellent interpersonal skills and the ability to develop and maintain strong relationships within the department.
. Ability to exercise independent discretion and judgment to solve complex problems.